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Event Coordination Specialist

3 months ago

London, Greater London, United Kingdom Career Legal Full time
Position Overview

We are collaborating with a prestigious legal firm in their search for an Event Coordination Specialist. This role involves overseeing the planning, organization, and execution of a diverse range of events, from intimate meetings to large-scale conferences, ensuring that all activities meet the firm's exceptional standards and objectives. The successful candidate will work alongside a dedicated team member to facilitate these events.

Core Responsibilities:

  • Oversee the planning and execution of both internal and external events, including conferences, seminars, workshops, client receptions, and social events.
  • Manage all logistical aspects of events, such as venue selection, catering, transportation, and accommodation arrangements.
  • Establish and maintain strong relationships with vendors and service providers.
  • Collaborate with various internal departments to ensure seamless event execution.
  • Administer event budgets, monitor expenses, and implement cost-effective strategies.
  • Handle event marketing and communications, including invitations, promotional materials, and follow-up communications.
  • Conduct evaluations post-event to assess success and identify opportunities for enhancement.
  • Ensure compliance with health and safety regulations as well as firm policies during all events.

Qualifications:

  • Demonstrated experience as an Event Coordination Specialist or a high-performing professional in a similar role, ideally within a legal or professional services context.
  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Proficiency in event management software and the Microsoft Office Suite.
  • Able to perform under pressure and meet stringent deadlines.
  • Meticulous attention to detail and a proactive approach to problem resolution.
  • Willingness to work occasional evenings and weekends as necessary.

Preferred Skills:

  • Familiarity with the legal sector and its specific event requirements.
  • Experience in a multinational or US-based corporate environment.

For further insights into this opportunity, please consider applying as appropriate.