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Expense Management Coordinator

2 months ago

Blackburn, Blackburn with Darwen, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

Position Overview

Are you interested in becoming a key player in a dynamic and innovative Payroll Department?

We are seeking an Expense Management Coordinator who is dedicated to delivering exceptional customer service to our clients. The ideal candidate will possess strong communication skills, both verbal and written, along with proficient administrative and IT capabilities. Attention to detail and a proactive approach to service enhancement are essential qualities we are looking for. A background in administration or experience in a fast-paced office setting with strict deadlines will be advantageous.

This role requires the ability to work autonomously as well as collaboratively within our supportive Payroll team.

As a prominent shared service provider, this position offers opportunities for skill enhancement and career advancement within the organization.

Please note, this is a trainee position, which includes a training period of at least 6 months, compensated at Band 2 rates. Successful completion of the training will lead to progression to a Band 3 role.

Main Responsibilities

You will play a vital role in delivering high-quality support to ensure the accurate and timely processing of expense payments in accordance with NHS Terms and Conditions and local Client Expenses policies. Your responsibilities will include:

  • Reviewing and processing both online and paper staff expense claims, ensuring they are properly authorized and paid promptly in line with established policies.
  • Managing and inputting information into the electronic system efficiently to facilitate accurate payments, requiring an understanding of relevant legislation and internal procedures.
  • Training to analyze and interpret data from expense claims, utilizing judgment to make manual calculations when necessary.
  • Addressing expense-related inquiries and escalating complex issues as needed.
  • Organizing your workload effectively to meet payroll deadlines and provide a professional service.

Qualifications and Skills

Essential

  • GCSE in Maths and English or equivalent qualifications at Grades 9-4 (A*-C).
  • Understanding of confidentiality principles.
  • Experience in an office environment.
  • Proficiency in Microsoft Office applications, particularly Excel and Word.

Desirable

  • Background in administration.
  • Familiarity with Oracle pay systems.

About Us

ELFS Business Services operates as a division of Lancashire Teaching Hospitals NHS Foundation Trust, recognized for delivering exemplary NHS Payroll Services. We pride ourselves on our strong partnerships with clients, ensuring that we prioritize their needs in every aspect of our service delivery.

Our payroll department is committed to providing comprehensive Payroll, Pensions, Expenses, and Service Desk support, with a focus on quality and accuracy. We foster a culture of continuous learning and development, encouraging our staff to grow their skills and advance their careers.