Payroll and Benefits Coordinator

5 days ago

Guildford, Surrey, United Kingdom Workman LLP Full time
About the Role

This position encompasses three key elements: overseeing expenses submitted via our SAP Concur system, administering the employee benefits platform, and assisting with the processing of the monthly payroll for both our company entities.

This role will support the Payroll and Benefits Manager, and you will be responsible for checking and reconciling a high volume of employee expense claims submitted through our SAP Concur system. You will help manage the platform by adding new joiners, removing leavers, and posting cost journals into our accounting software, Pegasus Opera.

You will also assist with ad hoc payroll duties to help process the monthly payroll for over 1,000 employees for Workman LLP and Workman Facilities Management.

We offer a wide range of benefits to our employees, which are available for them to choose from on an annual basis. You will help assist the manager with processing new benefit selections in line with the annual window, as well as on an ad hoc basis, administer BUPA claims, ensuring all invoices are checked against the payroll deductions and process any necessary reimbursements.

Key Responsibilities
  • Process accurate payments, ensuring all receipts are provided for expense claims, all VAT is accounted for correctly, and inputting accurate journal entries onto Opera.
  • Develop and maintain effective working relationships with internal teams and stakeholders.
  • Deliver clear communication and accurate advice.
  • Work closely with the HR team to determine crucial changes to the payroll, including SMP, SPP, SSP, adding new starters, calculating final deductions and payments for leavers, and making any ad hoc payments such as bonuses.
  • Use Pivot tables to advise accurate amounts due for payment and NL codes for accounting input and reporting.
  • Ensure all expense claims are in line with our internal policy criteria.
  • Process benefits invoices and match to payroll deductions.
  • Assist with group insurance renewals for private medical insurance, life assurance, and group income protection policies.
  • Assist with payroll-related projects and initiatives, such as system upgrades, process improvements, and implementation of new payroll software.
  • Help monitor all shared inboxes.
Requirements
  • Previous oversight of the end-to-end payroll process and the administration that accompanies it.
  • Experience with posting journals onto Opera or a similar accounting software.
  • Experience using SAP Concur is preferable but not essential.
  • Competent user of Microsoft Excel, including using functions such as pivot tables and V Look up.
  • Experience working with large volumes of data is crucial.
  • Proactive, practical, and positive approach to work.
  • Ability to work to strict deadlines and prioritize tasks.
  • Strong organizational skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
About Workman LLP

As the UK's leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman, please visit our website.

Equal Opportunities

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment, and the duties may be amended from time to time.

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