Administrative Assistant

5 days ago

Teddington, Greater London, United Kingdom Chase Buchanan Full time
Job Title: Administrator - Property

About the Role:

We are seeking a highly organized and detail-oriented Administrator to join our team at Chase Buchanan. As an integral part of our organization, you will be responsible for providing administrative support to our property management team.

Key Responsibilities:

  • Valuations and Property Management:
    • Compile and prepare paperwork for valuations and create valuation packs.
    • Generate letters for property instructions and document property details.
    • Process price reductions, withdrawals, and fall-throughs.
    • Manage processes for under offer, exchange, and completion.
    • Assist the manager with touting material and 123 letters.
    • Oversee photo management.
  • Office Support:
    • Provide assistance with office and individual IT management, including phone and printer issues.
    • Monitor and filter calls to the MD office.
    • Coordinate and organize school fetes and local sponsorships in collaboration with managers.
    • Handle the ordering and maintenance of office supplies.
    • Maintain office appearance and address any maintenance issues.
    • Report issues and duplications on Rightmove/Zoopla.
  • Additional Responsibilities:
    • Prepare meeting rooms.
    • Maintain cleanliness in basements and back areas, organizing deliveries.
    • Oversee weekly recycling efforts.
    • Manage the kitchen rota and ensure the courtyard/gardens are kept clean.
  • MD Projects:
    • Create and manage property brochures.
    • Oversee portal management, including banners and logos.
    • Address company IT issues and manage company stationery, including business cards, letterheads, and comp slips.
    • Contribute to marketing campaigns, including designing flyers and posters.
    • Manage social media, blog posts, review sites, and testimonials.

Requirements:

  • Experience in Microsoft Excel, Word, and Outlook.
  • Proficient in PowerPoint, with knowledge of Photoshop considered an advantage.
  • Previous experience in property administration is highly valued.

About Us:

Chase Buchanan is a well-established and respected name in the real estate industry. We have a strong foothold in the market and a commitment to excellence, providing exceptional services to our clients and fostering a collaborative and rewarding work environment.

Perks That Make a Difference:

We offer a range of benefits, including an employee assistance program, competitive holiday allowance, charity matching, and payroll giving. We are an equal opportunities employer and welcome applications from everyone who is excited by the opportunity to join us.

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