Administrative Coordinator

7 days ago

London, Greater London, United Kingdom Alphadog Recruit Full time
Job Description

Alphadog Recruit is a leading global executive search and leadership coaching organization that caters to retained clients with over 50 employees across five locations.

We are currently seeking to hire a highly skilled and experienced Executive Assistant to support our esteemed office in Richmond. The ideal candidate should be a polished and confident individual who represents the company with professionalism and poise.

While prior experience in the recruitment sector is not required, the successful candidate should possess over five years of experience as an Executive Assistant or Personal Assistant in a similarly sized SME business.

Duties and Responsibilities

The responsibilities for this position are divided into three main areas of support:

Support for the CEO

  • Coordinate meetings and calls, ensuring to be copied in on correspondence and follow up for coordination.
  • Manage administrative tasks, including data updates and document organization.
  • Oversee expense management and document organization, including filing and administrative tasks.
  • Handle administrative tasks and facilitate meetings as well as partner meetings.

Support for Head of Operations

  • Coordinate diary bookings for one-on-ones and training sessions.
  • Provide administrative support for internal databases.
  • Arrange interviews for candidates, including diary bookings and video calls.
  • Assist with the creation of presentations and client documentation.
  • Plan and coordinate company events and meetings.
  • Offer support for IT issues and manage relationships with service providers.
  • Oversee general office management tasks, liaising with maintenance and cleaning services.

General Responsibilities

  • Input data accurately into internal databases, ensuring roles and information are correctly recorded.
  • Conduct data cleansing for company records.
  • Format CVs and manage invitations and calendar invites.
  • Provide administrative support for specific projects.
  • Coordinate travel and hotel bookings for internal team members and external candidates.
  • Assist with recruitment projects by scheduling candidate interviews.

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