IT Sourcing Automation Assistant Manager

1 month ago

Kingston upon Thames, Greater London, United Kingdom Unilever Full time
Main Job Purpose:

As an IT Sourcing Automation Assistant Manager, you will play a crucial role in supporting the Procurement lead in delivering strategic programs for IT Procurement. Your primary objective will be to support tactical and strategic sourcing of IT goods and services for a portfolio of IT Application, Software, User, and Infrastructure services & Telecoms supporting the Global IT Procurement Team.

Key Accountabilities:
  • Support delivering strategic programs for IT Procurement.
  • Support sourcing of projects in line with the IT strategy and wider MBS organisation goals.
  • Collaborate with IT Stakeholders and lead Sourcing activities for the projects.
  • Partner and manage Suppliers.
  • Work within defined Procurement procedures (Ways of Working) and adhere to the Code of Business concepts.
  • Candidate must have a high level of business and IT acumen.
  • Candidate must have significant experience in supply management to strategize, influence, and execute Suppliers in the best interest of Unilever in alignment with procurement processes and expectations.
  • Work in an effective, cohesive team environment (Ability to understand all areas of Indirect Procurement).
  • Support implementation of Global projects in the clusters.
  • Ensure projects are in line with the Unilever Sustainable Living Plan and Responsible sourcing.
  • Awareness and understanding of local laws and legislation, particularly when delivering projects, is essential to mitigate risk to Unilever.
  • Flexibility to travel as and when required.
  • Strategy supporting and execution.
  • Identify, facilitate, and deliver benefits through strategic sourcing/e-sourcing/demand management/vendor relationship management/value optimisation techniques working in tandem with the concerned stakeholder/s (Global and Local IT Teams).
  • Identify the optimum supplier relationships for the organisation, negotiate value-driven agreements that are in line with defined commercial and legal requirements, and subsequently manage the supplier relationships/SLAs along with the stakeholders.
  • Achieve savings/cash targets through defined methodologies, track, and report on these financial targets to relevant stakeholders.
  • Achieve other defined targets.
  • Support implementing the global strategic sourcing processes.
  • Support managing outsourcing relationships in MBS.
  • Implement and manage sourcing best practices like the 7-step sourcing process.
Supplier Relationship Management:
  • Identification and initial assessments of Suppliers for assigned portfolio and site clusters.
  • Prepare and manage supplier selection process for assigned spend and site clusters using available tools (BW) when applicable and standardised templates (RFIs, RFQs).
  • Work with the Legal Counsel and/or Patents to finalise commercial agreements using Unilever contractual operating framework of UPAs or MSAs. Manage and maintain contracts for the assigned spend and site clusters.
  • Maintain frequent contact with Suppliers, to review/resolve day-to-day issues, and to develop current insights into Suppliers' business conditions.
  • Build and maintain mutually beneficial relationships with Suppliers.
  • Develop supplier service Levels, track, and analyse supplier performance data, proposing priorities for performance improvement and follow-up monitoring actions.
  • Address/escalate supplier non-performance as appropriate.
General:
  • Engage key stakeholders proactively, sell the value proposition of Indirect Procurement, develop a strong stakeholder network.
  • Drive best-in-class business processes, tools, and practices, including eAuctions & Catalogues.
  • Ensure that supply agreements, commercial terms & conditions, specification information, and pricing information, including changes, is communicated accurately and in a timely fashion to appropriate operational teams/people.
  • Source and negotiate for assigned spend and site clusters goods or services above €10k, where no contract exists, and that are not strategically sourced.
  • Contribute to achieve the operational aim: automation of Purchase Orders (catalogs), Preferred Suppliers list management, vendors reduction.
  • Develop and align own work plan, aim, priorities, and processes within the context of the overall IT Team and stakeholder community priorities and processes.
  • Proactively identify and deliver Savings and/or Cash payment term extensions in line with set targets.
Professional Skills:
  • Strong commercial negotiation and contracting skills.
  • Knowledge about IT markets – Suppliers' market, Services cost models.
  • Excellent working knowledge and application of professional Sourcing Methodologies and processes.
  • Strong Project Management Skills with the ability to manage Procurement Projects with minimal supervision.
  • Track record of building stakeholder relationships across diverse Stakeholder groups and geographic locations.
  • Strong analytical and numeracy skills.
  • Proficient in Microsoft Office.
  • Strong/Fluent English speaker.
Preferred Qualifications:
  • Bachelor's degree or equivalent qualification.
  • Studying towards or achieved a recognised Procurement certification.
Experience Required:
  • Experienced (5+ years), preferably in IT Procurement.
  • Experienced in managing supplier contracts.
  • Skilled in delivering to testing savings targets.
  • Ability to understand the multiple areas within the Procurement.
  • A skilled negotiator.
  • Experienced in stakeholder and supplier management.
  • Proven in driving commercial value in a Procurement function.
  • Skilled at testing business stakeholders.
Travel:

As per job/site requirements – average travel anticipated 3 – 5 days per year (domestic/international).

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