Interim Office Coordinator

3 weeks ago


Milton Keynes, Milton Keynes, United Kingdom Pertemps Full time
Are you seeking a new role to advance your career in the field of Higher Education? We are excited to announce an opportunity for an Interim Office Coordinator to join our esteemed client, a prominent Education Institute.

Position: Interim Office Coordinator
Employer: Pertemps Recruitment Partnership Ltd
Location: Hybrid
Hours: Monday to Friday - 37 hours a week, within the hours of 08:30 - 16:30
Duration: Temporary
Salary: Competitive hourly rate

About the Role:

Pertemps Recruitment Partnership Ltd is in search of an Interim Office Coordinator to deliver professional administrative and secretarial assistance to senior management and provide overall support to the department to ensure the smooth operation of information management, tasks, and events.

Key Responsibilities:
  • Manage Outlook calendars, coordinating a high volume of individual and departmental meetings while optimizing time management in alignment with competing priorities.
  • Prepare various documents including reports, letters, and presentations.
  • Support meetings by handling all necessary documentation (distribution of agendas, minutes from previous meetings, and related materials) and ensuring follow-up on action items as needed.
  • Maintain spreadsheets and other tracking systems to assist with budget management for the department.
  • Arrange travel using approved systems, creating detailed itineraries, verifying logistics, and securing appropriate venues or accommodations, including catering and IT support.
  • Provide administrative support for special projects as required.
  • Update the department's Intranet pages to ensure current information is available.
  • Complete specific tasks as directed by senior management.
Skills and Experience:

Essential:
  • Exceptional verbal and written communication skills, with a keen eye for detail and the ability to engage professionally with a diverse range of stakeholders.
  • Demonstrated proficiency in computer applications, particularly Microsoft Word, Outlook, and Excel.
  • Strong organizational abilities, with experience in supporting meetings and events.
  • Capability to manage multiple deadlines, prioritize tasks effectively, and work both independently and collaboratively.
  • Experience in handling confidential information with integrity and discretion.
About Us:

As a flexible employee of Pertemps Recruitment Partnership Ltd, you will be part of one of the largest and most successful independent recruitment agencies in the country. Our innovative approach and commitment to recognizing individual talents have enabled us to create opportunities for our employees, clients, and candidates alike. Our values and rewards are rooted in mutual trust and respect, fostering a partnership where you will feel both valued and fulfilled.

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