Property Sales Assistant

6 days ago

London, Greater London, United Kingdom Cobalt Recruitment Full time

Job Title: Sales Assistant/Administrator

Company: Cobalt Recruitment

Location: West End, London

Salary: £30,000 plus commission

Job Type: Full-time

About the Company:

Cobalt Recruitment is a leading recruitment agency that specializes in placing top talent in various industries. Our company values innovation, teamwork, and customer satisfaction.

About the Role:

We are seeking a highly organized and detail-oriented Sales Assistant/Administrator to join our team. The successful candidate will work closely with our Managing Director to assist in the sales progression process, ensuring a smooth and efficient journey from start to completion of transactions.

Key Responsibilities:

  • Sales Progression: Assist in managing the sales progression process, liaising with solicitors, agents, brokers, and buyers and sellers when necessary to ensure timely exchange and completion of sales.
  • Listing Management: Coordinate property listings on various online platforms, ensuring accurate and compelling property descriptions, high-quality images, and up-to-date information.
  • Client Communication: Assist the Managing Director in promptly responding to property enquiries raised by clients, providing updates on property sales, and offering exceptional customer service throughout the sales process.
  • Sales Documentation: Prepare and review sales-related documentation, including offer letters, heads of terms, sales memorandums, and sales letters, ensuring accuracy and adherence to legal requirements.
  • Database Management and Record Keeping: Maintain and update the company's CRM system with accurate and current information relating to property sales, clients, and leads; maintain organized internal records of requirements, instructions, and ongoing sales, where necessary.
  • Marketing Support: Assist in coordinating marketing activities, including ordering advertising boards, property brochures, mailers, and online campaigns to promote properties and attract new business.
  • Viewing Coordination: Assist in the scheduling of property viewings.
  • General Administrative Support: Provide overall administrative support to the Managing Director in relation to potential and/or ongoing transactions and ensure that Anti-Money Laundering regulations are complied with.

Requirements:

  • Proven Experience: Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator or in a similar role within the property sector, preferably within development and investment and/or land sales.
  • Strong Understanding: Strong understanding of the UK property sales process, including knowledge of AML compliance.
  • Excellent Communication: Excellent communication and interpersonal skills, with the ability to build relationships and manage expectations. Highly organized with strong attention to detail and the ability to manage multiple transactions simultaneously.
  • Experience with CRM Systems: Experience with property CRM systems.
  • Ability to Work Under Pressure: Ability to work under pressure and meet deadlines.
  • Proficient in Microsoft Office: Proficient in Outlook, Word, and Excel.

Qualifications:

  • Previous Experience: Previous experience in a property development, investment, or estate agency environment.
  • Knowledge of Property Sales Process: Knowledge of the property sales process and AML compliance.
  • Relevant Professional Qualification: A relevant professional qualification in real estate or property management is desirable.

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