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Legal Recruiting Coordinator

2 months ago

London, Greater London, United Kingdom Owen Reed Full time
Job Summary

Owen Reed is seeking a highly organized and detail-oriented Legal Recruiting Assistant to join our dynamic London office. This 12-month fixed-term contract position will play a crucial role in supporting our graduate recruiting and development efforts.

Key Responsibilities
  • Recruitment Support: Assist the Legal Recruiting team in coordinating graduate recruiting efforts, including arranging interviews, greeting candidates, and collating feedback.
  • Application Tracking: Responsible for tracking applicants through our Applicant Tracking System (ATS).
  • Background Checks: Deal with background checks and new joiner processes, including arranging orientation sessions.
  • Event Planning: Involved in promoting campus in the UK, including attending law fairs, organizing event materials, and coordinating travel and attendees.
  • Application Review: Help review graduate applications, select suitable candidates for assessment days or interviews, and ensure all materials are up-to-date.
  • Graduate Scheme Coordination: Assist in organizing graduate schemes, including events, presentations, and assessments/interviews.
  • Trainee Induction: Coordinate the trainee induction program and Professional Skills Course (PSC) for all trainees.
  • Trainee Review: Assist with the coordination of the trainee review process.
  • US Summer Program: Work with the team to coordinate the US Summer program, including event planning.
  • PRIME Program: Assist with the coordination of the PRIME program.
  • Trainee Training: Work with the team, practice groups, and PSLs to coordinate the trainee training program and ensure all materials and meeting setups are in order.
  • Registration and Invoicing: Assist with registering trainees on SQE prep courses, dealing with maintenance grant payments and invoices, and processing invoices for the team.
  • Regulatory Compliance: Keep up-to-date on SRA regulations and other relevant regulations, such as GDPR.
  • Document Management: Ensure excellent Document Management System (DMS) filing of important emails and documents.
Requirements
  • Education: Educated to degree level.
  • Experience: Proven recruitment experience in a law firm or professional service industry (or within the legal or professional services recruitment industry).
  • Skills: Ability to effectively prioritize and respond to multiple service requests, reliability, commitment, and punctuality, ability to maintain confidentiality, excellent customer service orientation, and professional attire and demeanor.
  • Technologies/Software: Computer proficient with knowledge and understanding of various database systems, including Microsoft Outlook, Word, PowerPoint, and Excel.