Facilities Management Assistant

6 days ago

Leeds, Leeds, United Kingdom Mitie Full time £28,000 - £32,000
Job Description

Job Title: Facilities Management Assistant

Job Summary:

We are seeking an experienced Facilities Management Assistant to support our Facilities Manager in delivering day-to-day Hard and Soft FM services operations for a portfolio of client properties.

Key Responsibilities:

  • Assist in managing the portfolio of facilities within their area of responsibility, ensuring alignment with business unit operational processes and procedures.
  • Monitor and effectively manage attendance, absence, and Annual Leave, reporting to Management/HR as required.
  • Support the regional FM team in ensuring teams have a clear understanding of risk assessments and inspection processes for buildings.
  • Assist in ensuring building compliance and employee training as required.
  • Cover absence and annual leave across the portfolio, including management and front-line duties.
  • Assist in ensuring service delivery in line with KPIs, SLAs, and WIP management.
  • Facilitate and control subcontractors as required, including escorting where applicable.
  • Collect and verify asset data as required.
  • Ensure regular safety walks are completed and use of AVA reporting software.

Requirements:

  • Experience of FM service delivery across the entire Total Facilities Management spectrum.
  • Proficient IT skills, including MS Word, MS Excel, and MS PowerPoint.
  • Comfortable with numerical reasoning.
  • Previous experience in an FM role, including experience of working with building services and cleaning.
  • Knowledge and experience of managing Hard and Soft FM services.
  • Flexible approach to working hours and a team player.
  • Committed, organized, and highly experienced in staff management and motivation.
  • Proficient in Microsoft 360 packages.
  • SIA license.
  • Full clean driving license.

Benefits:

  • Access to a virtual GP for expert advice.
  • Financial wellbeing assistance through Salary Finance.
  • Flexible lifestyle benefits platform, Choices.
  • High street discounts through MiDeals.
  • Cycle-to-work scheme.
  • Life cover of up to four times salary.
  • Enhanced pension contributions.
  • Save-as-you-earn scheme.
  • Mitie Matching Share Plan.

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