Facilities Coordinator

3 days ago

Northampton, Northamptonshire, United Kingdom Apex Recruitment Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Apex Recruitment Services. As a key member of our facilities team, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Compliance and Safety: Maintain accurate records and support the facilities team in ensuring compliance with health and safety standards.
  • Maintenance Coordination: Manage planned and reactive maintenance logs, working closely with external contractors and service providers to ensure seamless service.
  • Certification Management: Administer and organize statutory certificates, ensuring all legal requirements are met and records are easily accessible.
  • Scheduling and Record Keeping: Arrange and manage bookings for health and safety inspections and compliance tasks, updating records to reflect the latest information.
  • Employee Wellbeing and Lone Working Support: Assist in the administration of programs dedicated to employee wellbeing and lone working, ensuring a safe and supportive environment for all staff.
  • HR Assistance: Work closely with the Senior Estate and Projects Team Manager to manage HR-related tasks, including tracking holiday entitlements, recording absences, and maintaining a comprehensive training matrix.
  • Procurement and Inventory Management: Facilitate the procurement process by raising purchase orders and invoice requisitions, including the ordering of PPE and other essential items.
  • Access Control: Manage the creation and administration of employee and contractor passes, ensuring everyone on site has the proper credentials.
  • KPI and Incident Reporting: Contribute to the organization's success by providing accurate data for KPI reporting systems, including tracking incidents, accidents, and near-miss events.
  • Team Support: Provide essential support to the facilities team by booking rooms, managing diaries, and ensuring all team members have what they need to succeed.
  • Event Coordination: Assist in the planning and execution of events, ensuring everything runs smoothly from start to finish.
What We Offer
  • Annual Salary (discussed further on application) with excellent benefits
  • Work in a supportive and collaborative environment
  • Experience a state-of-the-art environment

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