Paralegal Assistant

2 months ago

Bath, Bath and North East Somerset, United Kingdom RWK Goodman Full time

We are seeking a highly organized and detail-oriented Legal Assistant to join our Child Protection / Care Proceedings team within the Family department at RWK Goodman.

About the Role:

The successful candidate will provide administrative support to the team, enabling them to function effectively and achieve their objectives. This will involve managing an administrative workload, providing support to fee earners, and ensuring that work complies with internal quality standards and external requirements.

Key Responsibilities:

  • Manage an administrative workload under the guidance of fee earners
  • Provide administrative support to fee earners, including file-opening, document production, and email management
  • Draft documents and bills, under supervision, using appropriate precedents and templates
  • Undertake basic legal processes, under supervision, such as processing cases through portals and obtaining relevant documentation
  • Correspond with clients as required, providing excellent client service at all times
  • Learn firm policies and business processes, ensuring compliance with regards to confidentiality, security, and data protection
  • Ensure adherence to all affiliations and standards connected to the department, including Legal Aid and Lexcel
  • Check to ensure all work complies with risk management policies and procedures
  • Deal with new enquiries for the department

Business Development and Marketing:

  • Provide administrative support for business development and marketing activities, including booking facilities and refreshments
  • Update the CRM system to input data and manage client information
  • Support fee-earners by acting as a point of contact for 3rd parties and responding to enquiries

Team Collaboration and Culture:

  • Build relationships with the team and clients based on trust
  • Work closely with members of the team to ensure work is done to the best it can be
  • Be open to and look for new ways of working
  • Coordinate team activities, such as meetings and training

Financial and Operational Excellence:

  • Time record for all work where possible
  • Make effective use of firm IT systems, working efficiently and streamlining processes
  • Input into procedural changes, making suggestions for improvement and efficiencies
  • Process invoices and interim payments on account
  • Prepare the file for costing once completed

Requirements:

  • Previous experience within a Legal Assistant or Administrative role
  • Excellent organisation capability with the ability to effectively prioritise
  • Solid understanding of Microsoft Office suite and other relevant IT platforms
  • Strong written communication skills
  • Demonstrate a good understanding of client relationship management and an ability to adapt to the individual needs of clients

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