Evidence Management Officer
7 days ago
We are seeking a highly skilled Evidence Management Officer to join our team at Adecco UK LTD. This is a temporary ongoing role working 15 hours per week, Tuesday - Wednesday 08:00-16:00, in an office-based setting.
Please note that due to police vetting requirements, you must have been residing within the UK continuously for at least 3 years at the time of application. Any less than this will not be considered.
The primary purpose of this role is to ensure the efficient processing of all evidential property coming into police possession, in accordance with current police procedures. This involves managing the security, storage, and disposal of evidential property, and providing a high-quality service to both external and internal customers.
Key Responsibilities- Take accountability for the management, continuity, and safety of all physical evidence held by TVP within the Evidence Management Unit (EMU). Attend court when required to account for evidential property in support of a range of prosecutions and civil proceedings.
- Assess, prepare, and dispose of property in accordance with legislation, policy, and procedure in line with the Evidence Portal. Bank cash and create manifests for disposal of dangerous and/or illegal items of property. Ensure compliance for randomised audits from the Office of the Police and Crime Commissioner (OPCC), the Professional Standards Department (PSD), and the Criminal Justice Senior Management Team.
- Act as a subject matter expert in respect of evidence management, providing advice/support to Officers and staff engaged in the management of evidence and support training events held with a range of staff. This includes advice on packaging, maintaining continuity, and integrity of evidence.
- Identify and resolve issues in relation to the management of evidence, e.g., managing the ongoing retention process of frozen material(s). Undertake regular quality control/assurance checks to ensure evidence is kept in optimal conditions to maximise evidence recovery. Report critical issues in a timely manner and escalate issues when required.
- Maintain an efficient storage system to ensure appropriate action is taken to manage space effectively, support specific operations to 'purge' legacy evidence/property held by TVP to enable the swift retrieval of evidence and compliance with relevant Health and Safety regulations. Conduct necessary daily checks.
- Maintain the security of the Evidence Management Unit/Store(s) to prevent unauthorised access and provide an 'out of hours' service when assessed as necessary.
- Manage the storage and transportation of hazardous, high-risk, or high-value items of property to ensure appropriate risk management is completed in line with statutory obligations.
- Proven ability to work quickly and accurately when under pressure to specific deadlines.
- Proven ability to work independently and proactively to resolve and investigate problems to a conclusion. Must have excellent problem-solving skills with an ability to plan and adapt to future requirements. Proven ability to work effectively as part of a team.
- IT Literate, including the use of Microsoft Office applications (including Word and basic Excel) as well as the ability to learn new systems.
- Understanding or willingness to learn the Force Policy Release / Retention, Hazardous Waste Act, CPIA, and relevant legislation (e.g., Criminal Procedure and Investigations Act 1996 and The Police (Property) Regulations 1997).
- Willingness to undertake Manual Handling / COSHH training.
- Proven customer service skills with a particular focus on engaging effectively with customers at all levels to resolve issues.
- Good standard of education with GCSEs (Grade 9-4/A-C) or Key Skills level 2 or equivalent in Literacy and Numeracy.
- As this is a physically active role, the role holder will be expected to lift/move heavy objects and satisfactorily complete a manual handling course (training provided).
- Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner, being available to work some evenings and weekends, where required. Due to the requirement to work flexibly, unsocial hours, and personal safety for lone working; public transport may not be available or suitable at these times. For this reason, a Full UK driving licence is considered essential.
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