Operations Coordinator

2 hours ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Title: Operations Coordinator

Job Summary:

The Operations Coordinator will play a key role in supporting the day-to-day and long-term operations of the Student Activities Office. This includes providing front-line support to student organizations, managing financial processes, and collaborating with other staff members to promote opportunities for engagement and belonging for WPI students.

Responsibilities:

  • Financial Administration:
    • Hire and train club treasurers on financial transaction processes using Workday
    • Review and approve financial Workday transactions for clubs
    • Monitor club accounts monthly and rectify negative balances
    • Coordinate with finance to process and assign work tags for new clubs
    • Analyze financial budgets and identify unused funds for Student Government Association return
  • Club Recognition, Compliance and Operations:
    • Review applications for recognition for accuracy and compliance
    • Manage Student Organization Council meetings
    • Provide support and guidance to newly recognized groups
    • Communicate with campus stakeholders regarding organization recognition and leadership
    • Monitor club portals for compliance with student organization recognition requirements
  • Office and Student Activities Program Management:
    • Create and adapt day-to-day office operations to ensure efficiency and accuracy
    • Provide direct support for department staff
    • Coordinate staff meetings and service support for office programming
    • Manage, organize, and order supply inventory
    • Prepare term schedules for student staff

Requirements:

  • Bachelor's degree
  • 0-3 years of relevant experience

Salary: $49,000 - $55,000

WPI is an Equal Opportunity Employer: WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion.

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