Operations Coordinator

2 days ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Title: Operations Coordinator

Job Summary:

The Operations Coordinator will play a key role in supporting the day-to-day and long-term operations of the Student Activities Office. This includes providing front-line support to student organizations, managing financial processes, and collaborating with other staff members to promote opportunities for engagement and belonging for WPI students.

Responsibilities:

  • Financial Administration:
    • Hire and train club treasurers on financial transaction processes using Workday
    • Lead purchasing staff member for office purchases and clubs as needed
    • Review and approve financial Workday transactions for clubs
    • Monitor club accounts monthly and rectify negative balances
    • Coordinate with finance to process and assign work tags for new clubs
    • Analyze financial budgets and identify unused funds for Student Government Association return
  • Club Recognition, Compliance and Operations:
    • Review applications for recognition for accuracy and compliance
    • Manage Student Organization Council meetings, including distribution and collection of materials and coordination of meeting logistics
    • Provide support and guidance to newly recognized groups through overseeing the portal and Workday account creation
    • Communicate with campus stakeholders regarding organization recognition and leadership as appropriate
    • Monitor club portals for compliance with student organization recognition requirements
    • Review and approve club registrations
    • Assign and maintain an updated locker list to support club storage
    • Assist staff in identifying club officers who temporarily leave the university to ensure club continuity
    • Review club event submissions for compliance with university and student activities policies
  • Office and Student Activities Program Management:
    • Create and adapt day-to-day office operations to ensure efficiency and accuracy within the department
    • Provide direct support for department staff through reporting and managing sensitive or confidential information
    • Coordinate staff meetings and service support for office programming
    • Manage, organize, and order supply inventory as appropriate to support all staff
    • Prepare term schedules for student staff to ensure office coverage and facilitate payroll while ensuring maximum hours provided to meet student need
    • Collaborate with campus stakeholders to share financial records as requested
    • Assist with Family Weekend logistics, including oversight of registration for the program
    • Provide support as requested for campus-wide events, including New Student Orientation, the Student Recognition Awards, and Commencement

Requirements:

  • Bachelor's degree
  • 0-3 years of relevant experience

Salary: $49,000 - $55,000

WPI is an Equal Opportunity Employer

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