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Operations Coordinator

2 months ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Summary:

The Operations Coordinator will play a vital role in supporting the day-to-day and long-term operations of the Student Activities Office. This position will provide front-line support to student organizations, manage financial processes, and collaborate with other staff members to enhance opportunities for engagement and belonging for WPI students.

Key Responsibilities:

  • Financial Administration:
    • Hire and train club treasurers on financial transaction processes using Workday.
    • Lead purchasing staff member for office purchases and clubs as needed.
    • Review and approve financial Workday transactions for clubs.
    • Monitor club accounts monthly and rectify negative balances.
    • Coordinate with finance to process and assign work tags for new clubs.
    • Analyze financial budgets and identify unused funds for Student Government Association return.
  • Club Recognition, Compliance, and Operations:
    • Review applications for recognition for accuracy and compliance.
    • Manage Student Organization Council meetings, including distribution and collection of materials and coordination of meeting logistics.
    • Provide support and guidance to newly recognized groups through overseeing the portal and Workday account creation.
    • Communicate with campus stakeholders regarding organization recognition and leadership as appropriate.
    • Monitor club portals for compliance with student organization recognition requirements.
    • Review and approve club registrations.
    • Assign and maintain an updated locker list to support club storage.
    • Assist staff in identifying club officers who temporarily leave the university to ensure club continuity.
    • Review club event submissions for compliance with university and student activities policies.
  • Office and Student Activities Program Management:
    • Create and adapt day-to-day office operations to ensure efficiency and accuracy within the department.
    • Provide direct support for department staff through reporting and managing sensitive or confidential information.
    • Coordinate staff meetings and service support for office programming.
    • Manage, organize, and order supply inventory as appropriate to support all staff.
    • Prepare term schedules for student staff to ensure office coverage and facilitate payroll while ensuring maximum hours provided to meet student need.
    • Collaborate with campus stakeholders to share financial records as requested.
    • Assist with Family Weekend logistics, including oversight of registration for the program.
    • Provide support as requested for campus-wide events, including New Student Orientation, the Student Recognition Awards, and Commencement.

Requirements:

  • Bachelor's degree.
  • 0-3 years of relevant experience.

Salary: $49,000 - $55,000. WPI offers a robust retirement match, wellness perks, tuition assistance, and more.

FLSA STATUS: United States of America (Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem-solving, innovation, high performance, and change-making. It is committed to maintaining a campus environment free of harassment and discrimination.