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Operations Coordinator
2 months ago
Job Title: Operations Coordinator
Job Summary:
The Operations Coordinator will play a key role in supporting the day-to-day and long-term operations of the Student Activities Office. This includes providing front-line support to student organizations, managing financial processes, and collaborating with other staff members to promote opportunities for engagement and belonging for WPI students.
Responsibilities:
Financial Administration:
- Hire and train club treasurers on financial transaction processes using Workday.
- Lead purchasing staff member for office purchases and clubs as needed.
- Review and approve all financial Workday transactions for clubs.
- Monitor club accounts monthly and rectify negative balances.
- Coordinate with finance to process and assign work tags for new clubs.
- Analyze financial budgets and identify unused funds for Student Government Association return.
- Process department financial transactions, assist in monitoring department budgets, and support divisional budget targets.
Club Recognition, Compliance, and Operations:
- Review applications for recognition for accuracy and compliance.
- Manage Student Organization Council meetings, including distribution and collection of materials and coordination of meeting logistics.
- Provide support and guidance to newly recognized groups through overseeing the portal and Workday account creation.
- Communicate with campus stakeholders regarding organization recognition and leadership.
- Monitor club portals for compliance with student organization recognition requirements.
- Review and approve club registrations.
- Assign and maintain an updated locker list to support club storage.
- Assist staff in identifying club officers who temporarily leave the university to ensure club continuity.
- Review club event submissions for compliance with university and student activities policies.
Office and Student Activities Program Management:
- Create and adapt day-to-day office operations to ensure efficiency and accuracy within the department.
- Provide direct support for department staff through reporting and managing sensitive or confidential information.
- Coordinate staff meetings and service support for office programming.
- Manage, organize, and order supply inventory as appropriate to support all staff.
- Prepare term schedules for student staff to ensure office coverage and facilitate payroll.
- Collaborate with campus stakeholders to share financial records as requested.
- Assist with Family Weekend logistics, including oversight of registration for the program.
- Provide support as requested for campus-wide events, including New Student Orientation, the Student Recognition Awards, and Commencement.
Requirements:
- Bachelor's degree.
- 0-3 years of relevant experience.
Salary: $49,000 - $55,000. WPI offers a robust retirement match, wellness perks, tuition assistance, and more.
FLSA STATUS: United States of America (Exempt)
WPI is an Equal Opportunity Employer: WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion.
