Administrative Operations Manager

2 weeks ago


Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

Our client is a leading firm in the property development sector, focusing on residential projects in the North East.

With a solid track record of delivering exceptional developments punctually and within budget, they are seeking a skilled Office Manager to enhance their operations.


Role Overview:


As the Office Manager, you will play a crucial role in managing the daily functions of the office, ensuring all operations run smoothly and efficiently.

You will serve as the primary contact for both internal teams and external partners, significantly contributing to the successful execution of construction initiatives.


Key Responsibilities:

Office Administration:
Oversee daily office activities, including the management of supplies, organization of files, and maintenance of a professional workspace.
Handle all forms of communication, such as phone calls, emails, and postal mail.
Ensure the upkeep and servicing of office equipment, coordinating IT support as necessary.

Project Support:
Assist project managers and construction teams with administrative duties, including document management, meeting coordination, and report preparation.
Facilitate communication with suppliers, contractors, and clients to ensure project continuity.
Manage project documentation, ensuring adherence to regulatory and organizational standards.

Financial Administration:
Support the preparation of financial documents, including invoices, purchase orders, and expense reports.
Assist the finance department with payroll processing, timesheet oversight, and expense reconciliation.
Monitor project budgets and aid in financial reporting to ensure accurate tracking of costs.

Human Resources Support:
Coordinate recruitment activities, including interview scheduling, job description preparation, and onboarding processes.
Maintain employee records and assist with HR tasks such as leave tracking, performance evaluations, and training arrangements.
Ensure compliance with health and safety regulations while supporting the implementation of company policies.

Office Management:
Establish and uphold office systems and procedures to enhance operational efficiency.
Organize company events, meetings, and training sessions.
Act as the primary contact for any office-related concerns, addressing issues as they arise.

Qualifications and Experience:
Demonstrated experience as an Office Manager, preferably in a construction or property development environment.
Strong organizational and time-management abilities, capable of juggling multiple responsibilities simultaneously.
Excellent communication and interpersonal skills, with the capacity to collaborate effectively with a diverse range of stakeholders.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software is advantageous.
Knowledge of construction industry regulations and practices is highly preferred.
Strong financial management skills, with experience in budget oversight and financial documentation.
A proactive, solution-oriented mindset focused on continuous improvement.
Randstad CPE values diversity and promotes equality.

We encourage applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.



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