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Executive Assistant

2 months ago

London, Greater London, United Kingdom THE BANK OF NEW YORK MELLON CORPORATION Full time
About the Role

BNY Mellon is seeking a highly skilled Executive Assistant to join our Pershing EMEA team. As a key member of our team, you will provide administrative support to the COO, CFO, and Chief Commercial Officer, ensuring the smooth operation of our business.

Key Responsibilities
  • Coordinate management activities, including scheduling meetings, preparing agendas, and taking minutes.
  • Provide advanced executive support, including diary management, expenses, travel booking, and minute taking.
  • Manage the upkeep of monthly headcount, monitor new recruits, and set up new hire requisitions.
  • Coordinate operations management on COO/MD lead initiatives, ensuring delivery dates and standards are met.
  • Produce agendas, board packs, and documentation for meetings in advance of meeting dates.
  • Schedule, room book, and coordinate video conferencing for CSD meetings across the UK, Jersey, Dublin, and India.
  • Act as cover for other EAs and minute takers for other meetings.
  • Liaise with external suppliers as required.
Requirements
  • Extensive EA experience, including minute taking, with experience in staff management, task/project-based workloads, or matrix management.
  • Experience in writing and producing documentation of a management standard and running projects/responsibilities independently.
  • Ability to evidence experience of liaison with management to actively chase and close down actions, source documentation in advance of meetings, and monitor adherence to policy.
  • Extensive regulatory or technical minute taking experience.
  • Strong Microsoft Office skills, including intermediate/advanced Excel, PowerPoint, and Word.
About BNY Mellon

BNY Mellon is a leading global financial services company with a rich history and industry firsts. We offer a culture that empowers you to grow, take risks, experiment, and be yourself. Our inclusive culture has earned us numerous awards, including Fortune's World's Most Admired Companies and Bloomberg's Gender Equality Index.

Benefits

BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence. We provide access to flexible global resources and tools for your life's journey, including generous paid leaves that can support you and your family through moments that matter.