Project Support Coordinator

4 days ago


Fareham, Hampshire, United Kingdom Reed Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Support Assistant to join our Projects team at Reed. As a key member of our team, you will provide essential support for marine interior outfitting projects, working closely with Project Managers and teams to complete large and complex projects.

Key Responsibilities
  • Project Setup and Close Down
    • Source materials and raise purchase orders accurately, ensuring timely delivery and communication with stakeholders.
    • Update system products and processes with correct pricing, documentation, and data input.
  • Logistics and Administration
    • Book labour, travel, and accommodation for projects and the wider business, including liaising with European resources and companies.
    • Coordinate onsite labour to support project management team operations, including arranging flights, transfers, and accommodation.
  • Project Support and Administration
    • Provide general support and administrative tasks during pre-planning, site implementation, and project close down.
    • Contribute to project and department progress meetings.
  • Shipping and Warehouse Operations
    • Plan and generate project shipments, including commercial invoices, vehicle planning, material reports, and data input.
  • Team Support
    • Provide cover for the wider Project Support team during absences and peak business periods.
    • Perform additional support and administrative tasks as directed by the line manager or designee.
Requirements
  • Language Skills
    • Fluent in English, with a strong desire for Polish language skills.
  • Technical Skills
    • Proficient in IT systems, including Microsoft Office & Outlook, and video conferencing tools like Teams/Zoom.
  • Personal Qualities
    • Willingness to continuously learn and improve.
    • Strong planning, time management, and prioritisation skills.
    • Ability to work under pressure during peak times.
    • Capable of building relationships at all levels within the organisation and with external contacts.
  • Experience and Education
    • 1 year of experience in an office environment.
    • Availability to work away from home for over 30% of the year.
    • Experience in a site or construction site environment is ideal but not essential.
What We Offer
  • Competitive Salary and Benefits
  • Diverse and Challenging Projects
  • Supportive Team Environment


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