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Support Coordinator

2 months ago

Fareham, Hampshire, United Kingdom Reed Full time
Job Description

Reed Secure is seeking a highly skilled and experienced Support Coordinator to join our team. As a Support Coordinator, you will provide administrative support to our Senior Management Team, ensuring the smooth operation of our office.

Key Responsibilities
  • Email Management: Manage the email inbox of the Senior Management Team, responding to emails and directing them to the relevant team members.
  • Communication: Handle all verbal communication with the Senior Management Team, ensuring that messages are conveyed accurately and efficiently.
  • Event Planning: Assist in organizing events and conferences on behalf of the Senior Management Team, including arranging logistics and coordinating with vendors.
  • Leave Coverage: Cover annual leave periods for members of the Senior Management Team, ensuring that tasks are completed and deadlines are met.
  • Stationery and Supplies: Manage the ordering and inventory of stationery, stock, and goods, ensuring that the office is well-stocked and equipped.
  • Record-Keeping: Maintain accurate and up-to-date records, both manual and computerized, to ensure compliance with regulatory requirements.
  • Meeting Support: Assist in organizing and coordinating meetings, including arranging schedules, venues, and materials.
  • Travel Arrangements: Book travel arrangements for the Senior Management Team, both nationally and internationally.
  • Enquiries: Respond to enquiries from other forces or internally, using discretion and diplomacy to resolve issues.
  • Facilities Management: Liaise with facilities staff to ensure that office equipment is maintained and functioning properly.
  • Confidentiality: Ensure that sensitive or personal information is handled securely and confidentially.
Requirements
  • Experience: Considerable secretarial or administrative experience in an office environment.
  • Skills: Proficient in document layout, administrative software, and minute-taking.
  • Knowledge: Familiarity with police organization and structure, as well as experience working with senior managers.