Senior Administrative Coordinator
4 weeks ago
Position Overview
The role of Senior Administrative Coordinator is pivotal in delivering extensive administrative and secretarial assistance to diverse teams, departments, and medical personnel.
The successful candidate will demonstrate a high level of motivation, adaptability, and a broad skill set, coupled with exceptional organizational capabilities. Proficiency in Microsoft Office applications, particularly Word and Excel, is essential.
This position requires the ability to maintain high standards of work, manage sensitive information, and effectively utilize the electronic patient record system. The candidate will be responsible for meeting deadlines, compiling data, and ensuring compliance with administrative protocols.
The Senior Administrative Coordinator will oversee the management of junior staff, providing support and guidance on escalated issues from Clinical Services Administrators. The role demands independence in workload management and the ability to operate without direct supervision.
Key Responsibilities
- Engage with a variety of stakeholders, ensuring effective communication.
- Exhibit strong written and verbal communication skills.
- Handle sensitive information with discretion.
- Collaborate effectively within a multidisciplinary environment.
- Provide compassionate communication to distressed service users and staff.
- Utilize sound judgment in addressing inquiries and delegating tasks when necessary.
- Organize critical meetings, prepare documentation, and take formal minutes.
- Advise on administrative functions and implement relevant procedures.
- Manage the daily activities of junior administrators, adhering to staff policies.
- Prepare and present complex reports in various formats.
- Assist the Business Coordinator in gathering performance data.
- Ensure robust administrative processes are established and maintained.
- Authorize minor payments and manage timesheets.
- Develop effective office management systems to enhance service delivery.
- Plan and prioritize workload to meet regular deadlines.
About the Organization
Avon and Wiltshire Mental Health Partnership NHS Trust is a dynamic organization with a dedicated workforce committed to providing mental health care across various settings.
Our services cater to a diverse population, promoting mental health and well-being through a person-centered approach. We value the contributions of all employees and recognize that a satisfied workforce leads to improved care for our service users.
We actively encourage applications from individuals of all backgrounds, particularly those from underrepresented communities, as we believe that diversity strengthens our organization.
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