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Administrative Assistant
2 months ago
Job Summary:
Adecco is seeking a highly organized and customer-focused Administrative Assistant to join their team. As the first point of contact for visitors and guests, you will play a vital role in delivering exceptional customer service. In addition, you will provide executive assistance to the Vice President, ensuring efficient administrative support.
Main Responsibilities:
People Management:
- Manage and support the Evening Receptionist's tasks, performance, and training.
- Ensure effective handover before and after each shift.
- Assist with any recruitment needs.
Executive Assistance:
- Communication with executive-level employees.
- Schedule and arrange logistics for board meetings.
- Coordinate and organize internal and external meetings for the Vice President.
- Prepare meeting agendas, manage minutes, and identify important items.
Administrative Support:
- Complete accommodation booking sheets and exit surveys for student groups.
- Support the General Manager and liaise with faculty to implement and support programs.
- Provide secretarial support to the General Manager.
- Assist with the distribution and collation of Scholarship Trust applications.
Hotel and Travel Arrangements:
- Arrange external hotel accommodation when necessary.
- Coordinate travel arrangements for staff.
Information Service:
- Provide accurate and appropriate travel, tourist, and local information to guests.
- Update travel information materials regularly.
Post and Deliveries:
- Handle incoming and outgoing mail.
- Receive and sign for deliveries as required.
E-mail and General Correspondence:
- Respond to emails and forward to the relevant departments.
- Acknowledge general correspondence.
- Direct messages and information to the appropriate personnel.
Stationery and Merchandise:
- Manage stock check process for stationery items.
- Market and sell Campus merchandise.
Health and Safety:
- Ensure monthly first aid box checks and fire drills are completed.
- Act as the fire safety officer.
Guests and Visitors:
- Meet and greet guests, providing information about the organization.
- Collect accommodation fees
- Control petty cash.
- Ensure visitors are directed to the appropriate personnel.
- Provide refreshments.
Qualifications and Skills:
- Minimum 5 years of experience as a Receptionist/EA.
- Excellent time management and organizational skills.
Adecco is a disability-confident employer. It is essential to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role, your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
