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Administrative Support Specialist

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time
{"title": "Administrative Support Specialist", "content": "Job Summary

We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As a key member of our administration team, you will provide exceptional support to our Head of Investment, Strategy and Insights, ensuring seamless day-to-day operations and contributing to the success of our global property development and investment company.

Key Responsibilities
  • Manage the Head of Investment's diary, ensuring efficient scheduling and prioritization of tasks.
  • Proactively assess and respond to emails, taking appropriate action and filing as required.
  • Prioritize workload effectively, adapting to changing schedules and deadlines.
  • Prepare meeting materials, including reports, documents, and PowerPoint presentations.
  • Arrange meetings, inviting external guests and liaising with other secretaries.
  • Process monthly expenses and create purchase orders.
  • Update Salesforce contacts and log meeting notes.
  • Create agendas for team meetings.
Requirements
  • Confident, highly organized, and proactive approach.
  • Experience in a senior-level administration role.
  • Ability to self-manage and prioritize workload to meet tight deadlines.
  • Flexibility to adapt to changing workloads.
  • Excellent written and oral communication skills.
  • Attention to detail and accuracy.
  • Team player with the ability to use own initiative.
  • Advanced knowledge of Microsoft Outlook and PowerPoint.
What We Offer

We offer a dynamic and supportive work environment, opportunities for professional growth, and a competitive salary package.

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