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Fleet Management Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Reed. As a key member of our fleet management team, you will be responsible for ensuring the efficient and effective administration of our fleet and the Fleet Management Tranman system.
Key Responsibilities:- Administer the Fleet Management System, ensuring accurate records for all Constabulary vehicles.
- Attend and contribute to daily briefings to stay informed about fleet operations and address any issues that may arise.
- Run fleet service scheduling as per agreed procedures to ensure timely servicing of vehicles and maximize vehicle availability.
- Plan and produce servicing schedules, considering operational priorities to ensure vehicles are serviced in line with manufacturers' recommendations and Police maintenance/service specifications.
- Coordinate the movement of vehicles within the Constabulary by liaising with Fleet Recovery Drivers and customers to ensure seamless logistics.
- Manage vehicle registrations, tax, and insurance in compliance with legislation to ensure regulatory compliance.
- Handle vehicle disposals, commissioning, fuel cards, and other associated fleet requirements to ensure efficient fleet management.
- Assist with the management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox to ensure prompt resolution of issues.
- Provide updates to customers, including timescales for service, repair, warranty, and external work to ensure transparency and effective communication.
- Communicate effectively with managers and colleagues to highlight priorities and issues, ensuring a collaborative and supportive work environment.
- Support the Fleet Administration Supervisor and represent the department at meetings/seminars as required to ensure effective communication and collaboration.
- Proven administrative experience, with a background in fleet management being advantageous.
- Strong organizational and planning skills to manage multiple tasks and priorities effectively.
- Excellent communication and customer service skills to provide exceptional support to customers and colleagues.
- Ability to work effectively both independently and as part of a team to achieve shared goals and objectives.
- Competency in using fleet management systems and Microsoft Office Suite to ensure efficient and effective administration.
- Opportunity to work within a professional and supportive environment that values collaboration and teamwork.
- Training and development opportunities to enhance your skills and knowledge and support your career growth.
- A role that offers variety and the chance to contribute significantly to the efficiency of our operations, making a real difference in our organization.
