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Office Coordinator

2 months ago

Sheffield, Sheffield, United Kingdom Nicholas Howard Full time

Nicholas Howard is seeking a highly organized and detail-oriented individual to fill the role of Office Coordinator. This exciting opportunity is perfect for someone who is passionate about providing exceptional support services and creating a welcoming environment for colleagues and visitors.

The primary responsibility of this role is to ensure the smooth operation of the office environment, providing business support services in an efficient and effective manner. This includes:

Event Coordination:

  • Assisting with the planning and preparation for internal and external business events
  • Delivering intranet engagement communication to staff
  • Representing the company at events as needed

Office Management:

  • Liaising with facilities management on matters related to the office environment
  • Coordinating visitor arrivals, including booking and welcoming visitors
  • Ensuring the office is well-organized and compliant with health and safety regulations
  • Managing physical documents and ensuring they are stored and disposed of properly

Supplier Management:

  • Ensuring an efficient and cost-effective office supply management chain is maintained
  • Coordinating purchase orders and invoices using financial systems
  • Representing the company in all communications and meetings with suppliers

Operational Support:

  • Assisting with regular operational reporting tasks
  • Providing telephone support for the business
  • Managing electronic files and ensuring data is up-to-date and accurate
  • Supporting new employees and ensuring they have a smooth onboarding experience

Requirements:

  • Ability to demonstrate professional qualities at all times
  • Excellent written and verbal communication skills
  • Highly organized and able to work to deadlines
  • Excellent attention to detail
  • Flexible approach to work and willingness to help when needed
  • Proficiency in G-Suite or equivalent software
  • Working knowledge of company policies and procedures, as well as legislative requirements related to health, safety, and welfare

Please submit your CV for consideration.