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Administrative Support Specialist

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

Company Overview

Hays Specialist Recruitment Limited is a leading recruitment agency that specializes in placing top talent in various industries. Our company prides itself on its commitment to excellence and customer satisfaction.

Job Summary

We are seeking a highly organized and proactive Personal Assistant to support our Managing Directors. As a key member of our team, you will be responsible for managing the Directors' diaries, coordinating events, and providing administrative support to ensure the smooth operation of the office.

Key Responsibilities

  • Proactively manage the Directors' schedules, including booking meeting rooms and greeting clients as required
  • Promote and organize company-wide events and activities
  • Liaise with the Office Management team to contribute to the overall efficiency of the office
  • Assist with ad-hoc projects as required by the Directors
  • Prepare and distribute meeting agendas and minutes
  • Draft and edit company documents, including emails and reports
  • Coordinate the preparation of presentation packs and reports
  • Organize events and entertainment for the Directors and team members
  • Maintain a well-structured filing system and assist with implementing best practices
  • Manage expenses, invoices, and payments using our IFS system
  • Attend and contribute to monthly Admin meetings

Requirements

  • Previous experience in an administrative role
  • Excellent organizational skills and ability to assist others with organization
  • Intermediate IT skills, particularly with Microsoft Office applications
  • Ability to work 5 days a week in the office

What We Offer

Hays Specialist Recruitment Limited offers a competitive salary and benefits package to the successful candidate. If you are a highly organized and proactive individual looking for a challenging role, please apply now.