KWG188164-Healthcare Administrative Assistant

3 weeks ago


Aberdeen, Aberdeen City, United Kingdom NHS Grampian Full time

The Healthcare Administrative Services are seeking a qualified Administrative Assistant to join the Gynaecology Division. This role presents an excellent opportunity for a seasoned secretary or administrator eager to enhance their expertise within the medical administrative field.

Position Overview

The successful candidate will collaborate with the Medical Secretary Team in the Gynaecology Department to deliver comprehensive secretarial and administrative assistance to Consultant Surgeons and their associated medical and nursing personnel.

This position is dynamic and fulfilling, situated in a fast-paced specialty that manages a substantial patient load. Responsibilities will include scheduling surgical lists, documenting outpatient consultations, managing diaries, addressing patient inquiries, and overseeing the results management system, along with various other administrative and secretarial duties.

The role is full-time, comprising 37 hours per week, transitioning to 36 hours per week over the forthcoming two years (with no reduction in salary) in alignment with NHS Scotland's initiative for a reduced working week.

Ideal Candidate Profile

The preferred applicant should possess prior experience as a Medical Secretary or in a comparable position, including appointment scheduling and diary management, alongside exceptional interpersonal and organizational capabilities. Proficiency in touch typing and experience with audio typing are also critical.

About Us

The Healthcare Administrative Services provide vital secretarial and administrative support to medical, surgical, and clinical teams throughout the NHS Grampian acute sector. Our team is composed of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and Management personnel.

There are numerous opportunities for growth and advancement within the Healthcare Administrative Services, including broadening your knowledge across various medical, surgical, and clinical disciplines, or gradually evolving into supervisory, training, or management roles.

Commitment to Diversity and Inclusion

We are dedicated to attracting the finest talent available and actively encourage applications from individuals of diverse backgrounds. Our aim is to ensure that every candidate is treated fairly, with respect, and has a positive recruitment experience, irrespective of the outcome.

It is not mandatory to currently hold a Medical Secretary position. You may be returning from a career hiatus (e.g., maternity, paternity, caregiving) or contemplating a transition from another relevant sector. Your experiences in different fields can provide a fresh perspective to our operations. If you are uncertain whether this role aligns with your skills, please review the job description and apply if you meet the essential criteria.

NHS Scotland is committed to promoting equality and diversity within our workforce and eliminating unlawful discrimination. Our goal is to create a workforce that is genuinely representative and for every employee to feel valued and empowered to perform at their best. To this end, NHS Scotland welcomes applications from all segments of society.



  • Aberdeen, Aberdeen City, United Kingdom Barchester Healthcare Full time

    About the RoleWe are seeking a dedicated and compassionate Care Assistant to join our team at Barchester Healthcare. As a Care Assistant, you will play a vital role in providing high-quality care and support to our residents, ensuring they receive the best possible experience in our care homes.Key ResponsibilitiesAssist residents with daily living...


  • Aberdeen, Aberdeen City, United Kingdom Barchester Healthcare Full time

    About the RoleWe are seeking a dedicated and compassionate Care Assistant to join our team at Barchester Healthcare. As a Care Assistant, you will play a vital role in providing high-quality care and support to our residents, ensuring they receive the best possible experience in our care homes.Key ResponsibilitiesAssist residents with daily living...


  • Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full time

    Position OverviewThe Medical Secretarial Service is seeking a dedicated Medical Secretary to join the Gynaecology Team. This role presents an excellent opportunity for an experienced administrative professional eager to broaden their expertise within the medical sector.Role ResponsibilitiesThe successful candidate will collaborate with the Medical Secretary...


  • Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full time

    Job Summary:We are seeking a motivated and conscientious Healthcare Support Worker to join our Radiology team on a bank basis. The successful candidate will assist Radiographers with various tasks, including cleaning equipment, assisting patients, and completing administrative duties.Key Responsibilities:Assist Radiographers with imaging procedures and...


  • Aberdeen, Aberdeen City, United Kingdom Circle Health Group Full time

    Job SummaryCircle Health Group is seeking a skilled and dedicated Healthcare Assistant to join our Theatre Department. As a key member of our team, you will provide high-quality support to our healthcare professionals, ensuring the smooth operation of our theatre services.About the RoleThis is a bank role, working on an "as and when required" basis, to...


  • Aberdeen, Aberdeen City, United Kingdom Circle Health Group Full time

    Job SummaryCircle Health Group is seeking a skilled and dedicated Healthcare Assistant to join our Theatre Department. As a key member of our team, you will provide high-quality support to our healthcare professionals, ensuring the smooth operation of our theatre services.About the RoleThis is a bank role, working on an "as and when required" basis, to...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job DescriptionCompany Overview: ROC Clinic is a private healthcare organization with a strong presence in London and Aberdeen, Scotland.Job Summary: We are seeking a highly skilled and experienced Clinic Manager to oversee the day-to-day operations of our Aberdeen clinic.Key Responsibilities:Manage and supervise staff to ensure exceptional patient care and...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job OverviewROC Clinic, a private healthcare organization, is seeking a skilled professional to fill the role of Clinic Manager. This is a full-time on-site position based in Aberdeen, Scotland.Key Responsibilities:Oversee day-to-day operations of the clinic, ensuring seamless delivery of patient care services.Manage and lead a team of healthcare...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job DescriptionRole OverviewThe Clinic Manager will be responsible for overseeing the day-to-day operations of ROC Clinic in Aberdeen, ensuring the delivery of high-quality patient care and exceptional patient experiences.Key ResponsibilitiesManage and oversee the clinic's operations, including staff management, quality patient care, and clinic...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job OverviewROC Clinic, a private healthcare organization, is seeking a skilled professional to fill the role of Clinic Manager. This is a full-time on-site position located in Aberdeen, Scotland.Key Responsibilities:Oversee day-to-day operations of the clinic, ensuring efficient delivery of services.Manage staff, promoting a culture of quality patient care...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job OverviewROC Clinic, a private healthcare organization, is seeking a skilled professional to fill the role of Clinic Manager. This is a full-time on-site position located in Aberdeen, Scotland.Key Responsibilities:Oversee day-to-day operations of the clinic, ensuring efficient delivery of services.Manage staff, promoting a culture of quality patient care...

  • General Practitioner

    3 weeks ago


    Aberdeen, Aberdeen City, United Kingdom Allied Healthcare Full time £10,500 - £11,250

    SALARIED GENERAL PRACTITIONER – Flexible Work Schedule - 4-6 Sessions Per Week - Competitive Compensation Allied Healthcare is excited to present a distinguished opportunity for General Practitioners in a dynamic environment, welcoming both seasoned professionals and newly qualified candidates. We are in search of dedicated Salaried GPs to enhance our...


  • Aberdeen, Aberdeen City, United Kingdom Barchester Healthcare Full time

    About the RoleWe are seeking a dedicated and compassionate Care Assistant to join our team at Barchester Healthcare. As a Care Assistant, you will play a vital role in providing high-quality care and support to our residents, ensuring they receive the best possible experience in our care homes.Key ResponsibilitiesAssist residents with daily living...


  • Aberdeen, Aberdeen City, United Kingdom Barchester Healthcare Full time

    About the RoleWe are seeking a dedicated and compassionate Care Assistant to join our team at Barchester Healthcare. As a Care Assistant, you will play a vital role in providing high-quality care and support to our residents, ensuring they receive the best possible experience in our care homes.Key ResponsibilitiesAssist residents with daily living...


  • Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full time

    Job Title: Receptionist / Administration AssistantAbout the Role:We are seeking a highly organized and efficient Receptionist / Administration Assistant to join our team at NHS Scotland. As a key member of our administrative staff, you will provide exceptional customer service to patients and support the doctors in delivering high-quality care.Key...


  • Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full time

    Job Title: Receptionist / Administration AssistantAbout the Role:We are seeking a highly organized and efficient Receptionist / Administration Assistant to join our team at NHS Scotland. As a key member of our administrative staff, you will provide exceptional support to our doctors and patients, ensuring a smooth and efficient experience for all.Key...


  • Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full time

    Job Title: Receptionist / Administration AssistantAbout the Role:We are seeking a highly organized and efficient Receptionist / Administration Assistant to join our team at NHS Scotland. As a key member of our administrative staff, you will provide exceptional support to our doctors and patients, ensuring a smooth and efficient experience for all.Key...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job DescriptionCompany OverviewROC Clinic is a private healthcare organization with a strong presence in London and Aberdeen, Scotland. Our clinic offers a comprehensive range of primary and secondary care services, with a focus on rapid access, diagnosis, and treatment.Our ServicesOccupational HealthPrivate Health ServicesHealth ScreeningHealth...


  • Aberdeen, Aberdeen City, United Kingdom ROC Clinic Full time

    Job DescriptionCompany OverviewROC Clinic is a private healthcare organization with a strong presence in London and Aberdeen, Scotland. Our clinic offers a comprehensive range of primary and secondary care services, with a focus on rapid access, diagnosis, and treatment.Our ServicesOccupational HealthPrivate Health ServicesHealth ScreeningHealth...


  • Aberdeen, Aberdeen City, United Kingdom NHS Grampian Full time

    NHS Grampian Job OpportunityJob Title: Receptionist/Administration AssistantJob Summary:We are seeking a highly organized and efficient Receptionist/Administration Assistant to join our team at NHS Grampian. As a key member of our administrative staff, you will provide exceptional customer service to patients and support the doctors in providing the best...