Administrative Support Specialist

4 weeks ago

Swindon, Swindon, United Kingdom Ground Control Full time

Join us, we're an Investors in People Silver Standard Company

We are seeking a meticulous and organized Administrative Support Specialist to enhance our Rail and Infrastructure division. In a fast-paced and dynamic setting, you will play a vital role in delivering essential administrative assistance to our project coordinators and the broader operational team.

Key Responsibilities:

Financial Management: Efficiently process and oversee purchase orders and invoices.
Project Oversight: Develop and maintain project tracking systems for effective management and reporting.
Administrative Assistance: Provide thorough administrative support, including data entry, scheduling, and document organization.
System Coordination: Skillfully manage multiple systems, ensuring precise data upkeep.
Supplier Relations: Cultivate supplier relationships and promptly address any concerns.
Procurement Support: Assist the procurement coordinator with sourcing and vendor management tasks.
Communication Management: Handle a high volume of correspondence and maintain clear communication channels with internal and external stakeholders.
Issue Resolution: Proactively identify and address challenges, escalating when necessary.

What We Offer:

At Ground Control, we are committed to fostering an inspiring workplace and recognizing our employees' dedication. Our extensive benefits program supports your growth and development, and we take pride in being acknowledged as a top employer:

Awards and Recognition

We have achieved 'world-class' status for employee engagement in the latest best companies results, ranking among the 'Top 100 Large Companies to Work For'. As a Certified B-Corp, Ground Control has met rigorous social and environmental standards, demonstrating our commitment to sustainable practices. We actively support initiatives such as 'The Race at Work Charter', 'Ban the Box', 'The Armed Forces Covenant', and are recognized as 'Disability Confident'. We allocate 5% of our profits to the Evergreen Fund, dedicated to sustainability and environmental projects.
By 2025, we aim to plant 1,000,000 trees, transition to a fully electric fleet, and achieve carbon net zero after becoming carbon neutral. Enjoy 2 personal choice volunteering days with matched fundraising efforts up to £500.

Perks and Benefits

Complimentary gym access for Head Office staff or subsidized national gym memberships for remote employees. Nursery vouchers, cycle-to-work schemes, and travel loans. Employee support services, free flu vaccinations, online private GP access, and a premium subscription to the Calm wellbeing app. A collaborative and supportive work environment that encourages innovation. Opportunities for training, development, coaching, and mentoring, including our GC Leadership Academy and job-specific accreditations. Flexible working arrangements with in-office time, including breakfast Mondays and dog-friendly Fridays. Financial incentives such as a yearly bonus scheme, access to Wagestream, and employee share options.

Our Work Culture:

We prioritize people in all our endeavors.
We embrace a culture that values diversity and celebrates individuality. We believe that diversity fosters innovation, and innovation drives progress. Together, we will succeed in supporting one another, our communities, and our environment.

Ideal Candidate:

To thrive in this position, you will need:

System Proficiency: A solid background in utilizing various systems and software applications.

Relevant Experience: 2-3 years in an administrative or support role, demonstrating your adaptability and expertise.

Multi-Mailbox Management: Ability to manage multiple email accounts effectively.

Performance Under Pressure: A proven ability to excel in high-pressure situations with tight deadlines.

Detail-Oriented Approach: A keen eye for detail and proficiency in data management.

Time Management Skills: The capability to prioritize tasks and manage time effectively.

Organizational Skills: Confidence, resilience, and exceptional organizational abilities to ensure smooth operations.

We particularly welcome applications from individuals with strong Excel skills and prior procurement experience, as we strive to make a positive impact.

#INDHP

Agency Notice

Ground Control does not accept unsolicited agency resumes.

Please refrain from forwarding resumes to our job alias, employees, or any other company location.

Ground Control is not responsible for any fees related to unsolicited resumes.

For further details, please contact the Talent Team.

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