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Facilities Management Coordinator

2 months ago

Leeds, Leeds, United Kingdom Huntress Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team at Huntress Search Ltd. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our office facilities.

Key Responsibilities
  • Facilities Management: Manage records and documents related to health and safety, ensuring compliance with regulations.
  • Coordination and Communication: Coordinate between the business and third-party suppliers, including ordering equipment and processing invoices.
  • Document Management: Manage and maintain accurate and up-to-date documentation for all offices.
  • Task Management: Assign and prioritize tasks, ensuring timely completion and effective use of resources.
  • Office Services: Schedule periodic office services inspections and checks, including water, electrical, and air conditioning systems.
  • Lease and Service Charge Administration: Coordinate office lease and service charge-related administration, including signing off invoices and raising queries.
  • Equipment Management: Manage office equipment, including maintenance, disposal, and inventory management.
  • Support and Administration: Provide administrative support to the facilities management team, including completing certificate checklists and supporting documentation for EU offices.
Requirements
  • Administrative Experience: Prior experience in an administrative role, preferably in facilities management.
  • Organizational Skills: Strong self-organizational ability, with high attention to detail and ability to work to strict deadlines.
  • Teamwork: A team player with excellent communication and interpersonal skills.
  • Technical Skills: Comfortable dealing with numbers and figures, and able to engage in physical tasks such as moving equipment and setting up meeting rooms.
About Us

Huntress Search Ltd is a specialist recruitment agency, committed to providing a diverse and inclusive recruitment process. We welcome applications from all backgrounds and are an equal opportunities employer.