Administrative Operations Manager

2 weeks ago

Stokenchurch, United Kingdom Think Specialist Recruitment Full time

Think Specialist Recruitment is excited to present a fantastic opportunity for a new role with a prominent client recognized as a leader in their industry.

As the company expands, they are seeking an Administrative Operations Manager to become an integral part of their team.


This position will report directly to the Head of People and Culture, providing essential administrative support to the Senior Leadership Team.

The ideal candidate will possess outstanding organizational abilities, meticulous attention to detail, and the capacity to manage multiple tasks in a dynamic environment. A proactive and resourceful approach is essential, along with the ability to handle confidential information with care. This is a fully office-based position located at the client's headquarters.

The role offers a competitive salary of up to £37k.



Key Responsibilities:
  • Serve as the primary contact for office visitors, ensuring their needs are met during their time on-site.
  • Advocate for Health & Safety standards within the workplace and oversee the execution of necessary audits throughout the year.
  • Maintain the overall cleanliness of the office, including preparing meeting rooms and ensuring communal areas are tidy.
  • Collaborate with the Head of People and Culture to coordinate cards and gifts for staff on an as-needed basis.
  • Manage various office administrative tasks, including mail distribution, filing, and record management.
  • Oversee office supplies and equipment, which involves ordering, inventory management, and vendor relations.
  • Coordinate office maintenance and repairs, liaising with finance, building management, and service providers as necessary.
  • Organize company charity events, sales meetings, and team-building days, including catering arrangements.
  • Develop and implement office policies and procedures aimed at enhancing efficiency and productivity.
  • Promote company policies related to sustainability, including data collection for relevant accreditations.
  • Assist in scheduling meetings for the Senior Leadership Team, including diary management, agenda preparation, and minute-taking.
  • Compile information and generate reports as needed for meetings.
  • Support the Leadership Team by managing credit card receipts and travel arrangements.
  • Maintain digital files and conduct regular housekeeping to ensure compliance.

Candidate Profile:
  • Exceptional organizational skills with the ability to manage shifting priorities and schedules.
  • A proactive work ethic, with the ability to follow up on information effectively.
  • Approachable demeanor that fosters a positive environment for colleagues and visitors.
  • Positive attitude towards challenges, demonstrating creativity and problem-solving capabilities.
  • Ability to handle sensitive information with discretion.

Benefits:
  • Competitive starting salary ranging from £30k to £37k.
  • 22 days of annual leave, increasing by one day for each year of service.
  • Access to an onsite gym.
  • Complimentary EV car charging facilities.
  • Professional car cleaning services available weekly.
  • Free lunch provided on-site.


Think Specialist Recruitment is an independent recruitment agency based in Hemel Hempstead, specializing in permanent and temporary placements across various sectors, including administration, customer service, human resources, finance, and IT support.

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