Contract Administrator

3 days ago

Surbiton, Greater London, United Kingdom EMCOR UK Full time
Job Title: Contract Administrator

EMCOR UK is seeking a highly organized and detail-oriented Contract Administrator to join our team. As a Contract Administrator, you will play a crucial role in the smooth and effective administration of contracts, ensuring timely and accurate completion of tasks.

Key Responsibilities:
  • Assist Contract Managers in the administration of contracts, including raising purchase/subcontractor orders and producing operational and monthly reports.
  • Control the implementation of the Integrated Management System (IMS) and assist with internal audits to ensure compliance with EFS standard procedures and accreditations.
  • Prepare supporting documentation for final invoicing and compile data for monthly KPI reports on contract activities.
  • Compile and distribute data on utilities, maintenance work, operational costs, and invoicing, and assist with the production and analysis of financial reports.
  • Perform general typing and filing duties as required and carry out all reasonable tasks requested by the Operations Manager/Contract Managers.
  • Compile engineers' timesheets and input relevant information onto the Timesheet Database System.
  • Respond to clients' Helpdesk requests and assist with emergency requests and administration cover from additional sites.
Requirements:
  • Good communication skills and ability to work as part of a larger team.
  • Five GCSE qualifications at level A to C, including Maths and English.
  • Good IT skills, including Word, Excel, PowerPoint, Access, and Works, including site-specific PPM systems and BMS.
  • Good telephone manner and time-keeping skills.
  • Able to work under pressure and to defined deadlines.
  • Basic understanding of Quality Assurance and service delivery.
  • Good interpersonal and customer relationship skills.
  • Smart, presentable appearance and personable approach.
  • Flexible and adaptable, with a willingness to learn new skills and procedures.
About EMCOR UK:

At EMCOR UK, we revolutionize facilities management by combining our engineering heritage and innovation capability. We prioritize people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to create a better world at work.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

  • Administrative Assistant

    2 weeks ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Contract Managers in the smooth and effective administration of contracts. The successful candidate will be responsible for assisting with the raising of purchase/subcontractor orders, producing operational and monthly reports, and...

  • Administrative Assistant

    2 weeks ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Contract Managers in the smooth and effective administration of contracts. The successful candidate will be responsible for assisting with the raising of purchase/subcontractor orders, producing operational and monthly reports, and...

  • Technical Administrator

    4 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    Job Title: Technical AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Technical Administrator to join our team at EMCOR UK. As a Technical Administrator, you will provide administrative support to our Account Manager and coordinate all PPM & Reactive works in an efficient and effective manner.Key Responsibilities:Coordinate...

  • Technical Administrator

    4 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    Job Title: Technical AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Technical Administrator to join our team at EMCOR UK. As a Technical Administrator, you will provide administrative support to our Account Manager and coordinate all PPM & Reactive works in an efficient and effective manner.Key Responsibilities:Coordinate...

  • Business Support Coordinator

    3 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Business Support Coordinator

    3 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Business Support Coordinator

    5 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a critical role in supporting the NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the Technical...

  • Business Support Coordinator

    5 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a critical role in supporting the NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the Technical...

  • Project Coordinator

    1 week ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    {"h1": "Project Administrator Role Overview", "p": "As a key member of the site management team, the Project Administrator will provide administrative support to the project team, ensuring the smooth operation of projects from start to finish.Responsibilities include:* Creation and management of individual project files, including archiving and updating...

  • Project Coordinator

    1 week ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    {"h1": "Project Administrator Role Overview", "p": "As a key member of the site management team, the Project Administrator will provide administrative support to the project team, ensuring the smooth operation of projects from start to finish.Responsibilities include:* Creation and management of individual project files, including archiving and updating...

  • Business Support Coordinator

    6 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a critical role in supporting the NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the Technical...

  • Business Support Coordinator

    6 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a critical role in supporting the NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the Technical...

  • Business Support Coordinator

    2 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Business Support Coordinator

    2 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Business Support Coordinator

    20 hours ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Business Support Coordinator

    16 hours ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the RoleWe are seeking a highly organised and detail-focused Business Support Administrator to join our team at EMCOR UK. As a key member of our facilities management team, you will play a crucial role in supporting the delivery of our NEC contract for both New Works and Maintenance activities.Key ResponsibilitiesProvide administrative support to the...

  • Project Coordinator

    3 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    Project Administrator Role OverviewAs a Project Administrator at EMCOR UK, you will play a pivotal role in supporting site management by providing administrative support to the project team.Key Responsibilities:Creation and management of individual project files, including archiving and updating records.Ensuring correct paperwork is in place for purchasing...

  • Project Coordinator

    3 days ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    Project Administrator Role OverviewAs a Project Administrator at EMCOR UK, you will play a pivotal role in supporting site management by providing administrative support to the project team.Key Responsibilities:Creation and management of individual project files, including archiving and updating records.Ensuring correct paperwork is in place for purchasing...

  • Project Coordinator

    2 weeks ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the Role:As a Project Administrator at EMCOR UK, you will play a pivotal role in supporting site management by providing administrative support to the project team.Key Responsibilities:Creation and management of individual project files, including archiving and updating of records.Ensuring the correct paperwork is in place to proceed with the...

  • Project Coordinator

    2 weeks ago

    Surbiton, Greater London, United Kingdom EMCOR UK Full time

    About the Role:As a Project Administrator at EMCOR UK, you will play a pivotal role in supporting site management by providing administrative support to the project team.Key Responsibilities:Creation and management of individual project files, including archiving and updating of records.Ensuring the correct paperwork is in place to proceed with the...