Office Coordinator at SS&C Technologies

3 weeks ago

Bristol, Bristol, United Kingdom SS&C Technologies Holdings Full time
Position Overview

SS&C Technologies is seeking an Office Coordinator to join our Property team in Bristol. This role presents a unique opportunity for a detail-oriented and adaptable professional with outstanding organizational and communication abilities. The position demands a proactive mindset, exceptional administrative skills, and a hands-on approach, including some oversight of contractors.

About SS&C Technologies

SS&C is a leading global provider of investment, financial services, and software solutions tailored for the financial services and healthcare sectors. Recognized on the Fortune 1000 list as a top U.S. company by revenue, SS&C is headquartered in Windsor, Connecticut, employing over 20,000 individuals across more than 90 offices in 35 countries. Our products and services are utilized by approximately 18,000 financial services and healthcare organizations, ranging from major institutions to local firms, for managing and accounting for their investments.

Key Responsibilities:

Building Operations: Collaborate with building management and external engineers to ensure the mechanical and electrical systems are functioning optimally, addressing any identified issues and escalating them to management as necessary. This includes managing scheduled preventive maintenance tasks.

  • Tenant and Landlord Relations: Understand lease obligations and serve as the liaison with building management, attending tenant meetings as needed.
  • Procurement: Acquire office supplies and services as required to support operational needs.
  • Space Management: Assist in coordinating and implementing space planning initiatives.
  • Contractor Oversight: Manage contracts and act as the primary contact for subcontractors performing work on behalf of the landlord, ensuring compliance with safety and responsibility standards.
  • Security Management: Oversee the access control and CCTV systems, issuing passes to authorized personnel and suspending passes as per the leaver's procedure.
  • Visitor Management: Ensure that all visitors to the office are logged and possess appropriate identification.
  • Onboarding Support: Collaborate with the HR/onboarding team to facilitate the new hire and termination processes, ensuring new employees receive necessary supplies and equipment.
  • Health and Safety Management: Actively manage health and safety protocols within the office, conducting risk assessments and regular audits, maintaining records with necessary approvals.
  • Documentation Coordination: Work with management to organize workstation assessments, personal evacuation plans, accident investigations, and fire and first aid coordination.
  • Meeting and Event Coordination: Ensure all meeting rooms are prepared for use and that any configuration changes are completed within agreed timelines. Organize and coordinate office events in collaboration with the management team.
  • Emergency Contact: Serve as the designated point of contact for alarm activations or any work requiring office attendance outside of standard hours.
  • Complete any additional tasks assigned by management.

Qualifications:

  • Enthusiastic, organized, and self-driven, with the ability to work independently as well as collaboratively within a close-knit team.
  • Capable of managing multiple tasks simultaneously and responding promptly to urgent requests.
  • Exceptional communication and interpersonal skills.

We value diversity and encourage applications from individuals of all backgrounds, particularly those from underrepresented groups, to enrich our perspectives and discussions. Our commitment to a diverse workforce is paramount.

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