Administrative Manager at SS&C Technologies

3 weeks ago

Bristol, Bristol, United Kingdom SS&C Technologies Holdings Full time
Job Overview

SS&C Technologies is looking for an Administrative Manager to join our Property team in Bristol. This role is ideal for a highly organized and adaptable individual with outstanding communication and interpersonal skills. The position requires a proactive approach, strong administrative capabilities, and some oversight of contractors.

About SS&C Technologies

SS&C is a leading global provider of investment, financial services, and software solutions for the financial and healthcare sectors. Recognized on the Fortune 1000 list as a top U.S. company by revenue, SS&C is headquartered in Windsor, Connecticut, and employs over 20,000 professionals across more than 90 offices in 35 countries. Our services are utilized by approximately 18,000 financial and healthcare organizations, ranging from the largest institutions to local firms.

Key Responsibilities:

Building Operations: Collaborate with building management and external engineers to ensure optimal performance of all mechanical and electrical systems, addressing any defects and escalating issues as necessary, including scheduled preventative maintenance tasks.

  • Tenant and Landlord Relations: Understand lease obligations and serve as the liaison with building management, attending tenant meetings as required.
  • Procurement: Acquire office supplies and services as needed to support business operations.
  • Space Management: Assist in coordinating and implementing space planning initiatives.
  • Contractor Oversight: Manage contracts and act as the primary contact for subcontractors executing work on behalf of the landlord, ensuring safe and responsible practices.
  • Security Management: Oversee the access control and CCTV systems, issuing passes to authorized personnel and managing the suspension of passes as per the leavers' protocol.
  • Visitor Management: Ensure that all visitors are properly recorded and have appropriate identification.
  • Onboarding and Offboarding: Collaborate with the HR/onboarding team to facilitate the new hire and termination processes, ensuring new employees have necessary supplies and equipment.
  • Health and Safety: Proactively manage health and safety standards within the office, conducting risk assessments and regular audits, maintaining records with appropriate sign-offs.
  • Documentation: Work with management to coordinate workstation assessments, personal evacuation plans, accident investigations, and fire and first aid coordination.
  • Meeting Coordination: Ensure all meeting rooms are prepared for use and that any configuration changes are completed within agreed timelines. Organize and coordinate office events in collaboration with the management team.
  • Emergency Contact: Serve as the designated point of contact for alarm activations or other urgent matters requiring office attendance outside of regular hours.
  • Perform any additional tasks as assigned by management.

Qualifications:

  • Enthusiastic, organized, and self-motivated, with the ability to work independently and as part of a cohesive team.
  • Capable of managing multiple tasks simultaneously and responding promptly to urgent requests.
  • Exceptional communication and interpersonal skills.

We value diversity and encourage applications from individuals of all backgrounds, particularly those from underrepresented groups, to enrich our perspectives and discussions. A diverse workforce is essential to our mission.

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