Administrative Coordinator for Operating Theatre

3 weeks ago

Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare NHS Trust Full time

Job Overview

The successful candidate will join a dedicated team to deliver a professional and effective administrative and reception service within the Operating Theatre environment. This role is dynamic and multi-faceted, often requiring adaptability due to frequent interruptions. Maintaining confidentiality is crucial, as the role involves handling sensitive patient information. Proficiency in IT systems is a necessary skill.

Key Responsibilities

  • Perform reception and clerical tasks collaboratively to ensure a smooth and professional operation at the Reception Desk, engaging with patients and visitors courteously while upholding patient confidentiality.
  • Ensure a clean and organized workspace to promote a professional atmosphere.
  • Manage patient calls for theatre attendance and coordinate bed collection.
  • Handle incoming telephone inquiries, take messages, and address questions appropriately within the role's scope.
  • Responsible for entering electronic patient data related to their journey through the department, including recording times associated with patient events.
  • Oversee the ordering, receiving, and verification of stationery and other designated supplies through E-procurement.
  • Collect and maintain data records and files for procurement purposes.
  • Keep accurate records of ordered items, ensuring accountability and reporting any discrepancies to the relevant personnel.
  • Manage the printing and distribution of the operating list, including updates, cancellations, and emergency patient additions.
  • Ensure that patient notes are prepared well in advance, including labeling and verification processes.
  • When necessary, collaborate across the theatre department within the healthcare facility.
  • Participate in the Trust appraisal system and attend mandatory training sessions.

About Buckinghamshire Healthcare NHS Trust

Why Join Us?

  • As a member of our BHT family, you will benefit from various learning and development opportunities to enhance your career.
  • We offer flexible working arrangements alongside comprehensive NHS benefits, including generous annual leave, pension schemes, and access to NHS discount programs.
  • Our organization provides a range of health and wellbeing services to foster a healthy and happy workforce.

Our Commitment to Inclusion

  • We are dedicated to promoting diversity and ensuring that all colleagues feel a sense of belonging. We encourage applications from individuals with diverse backgrounds.
  • Our goal is to create a workplace where differences are valued, and all colleagues treat each other with dignity and respect.
  • A diverse workforce enhances positive outcomes for the communities we serve.

Our Vision and Mission

  • Our vision is to deliver exceptional care, support healthy communities, and be an excellent workplace.
  • Our mission is to provide personal and compassionate care at every opportunity.
  • Our care values are collaboration, aspiration, respect, and empowerment.

For a detailed list of responsibilities and duties, please refer to the Job Description and Person Specification available in the advert.

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