Conveyancing Coordinator

1 day ago

Sheffield, Sheffield, United Kingdom Irwin Mitchell Full time
About the Role

We are seeking a highly organized and detail-oriented Conveyancing Administrator to join our team at Irwin Mitchell. As a key member of our conveyancing team, you will play a vital role in ensuring the smooth operation of our conveyancing services.

Key Responsibilities
  • Initial Point of Contact: You will be the first point of contact for new enquiries into the team, working closely with fee earners to prepare and provide cost quotations and information to potential new clients.
  • File Management: You will be responsible for opening files upon receipt of completed instruction forms, providing Terms of Business to our clients, and closing files and entering them into the database.
  • Deeds and Correspondence: You will complete deeds returns to clients and lenders following receipt of completed applications, manage deed requests from storage, and assist the team with incoming calls, handling queries where possible, and referring calls to the relevant person.
  • Support to Fee Earners: You will support fee earners on the day of completion by ensuring all funds are in, chasing lenders for mortgage advances, arranging payments, and liaising with all parties to complete the sale or purchase.
  • Administrative Tasks: You will perform various administrative tasks, including opening and filing post in the correct manner, supporting home workers by printing letters in the office, scanning documents into the case management system, and filing original documents.
About You

We are looking for a candidate with administration experience who is keen to work in conveyancing. Experience in a conveyancing team is welcome, but not essential, as full training will be provided.

  • Strong Organizational Skills: You will possess strong organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
  • Excellent Communication Skills: You will have excellent communication skills, both written and verbal, with the ability to communicate effectively with clients and colleagues.
  • Proactive Approach: You will have a proactive approach and a willingness to learn, with the ability to work independently and as part of a team.
Our Benefits
  • Holidays and Wellbeing: You will be entitled to 25 days' holiday as standard, plus bank holidays, and will have access to a range of wellbeing initiatives to support your mental health and wellbeing.
  • Pension Scheme: You will be eligible to join our generous and flexible pension scheme.
  • Volunteering Days: You will be entitled to two days' volunteering per year, fully paid, to support a cause of your choice.
  • Health and Wellbeing Benefits: You will have access to a range of health and wellbeing benefits, including Westfield Health membership and Aviva Digital GP services.

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