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Event Coordinator

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Uxbridge, United Kingdom Parexel Full time
Event Coordinator Job Description

Parexel is seeking a highly organized and detail-oriented Event Coordinator to join our Marketing team. As an Event Coordinator, you will play a critical role in planning, executing, and coordinating our global conference and events programs.

Key Responsibilities:
  • Coordinate the marketing, planning, and logistics of trade shows and events, with a focus on those taking place in Europe.
  • Manage event timelines and technical requirements received from conference organizers.
  • Evaluate booth requirements and coordinate exhibit property logistics and maintenance.
  • Assist the marketing team in determining the strategic importance of each event, its specific focus/program/agenda, and the attendees.
  • Ensure a high-quality presence at each trade show by overseeing the production of in-person or virtual exhibits in collaboration with third-party booth vendors.
  • Work with the marketing team to research and identify new event opportunities and provide recommendations.
  • Manage the inventory of promotional products used specifically at events.
  • Manage internal group hotel bookings.
  • Support the contract review and management process.
  • Support financial and payment arrangements for events, including vendor setup, purchase orders, and virtual credit card payments.
  • Manage the event budget.
  • Manage payment of event-related invoices within the approved budget, following the event purchasing process, resolving vendor inquiries, and tracking expenses.
  • Support the development of event promotions, internal communications, and social media plans.
  • Ensure corporate platforms are updated with current event information.
  • Manage internal badge registration.
  • Assist in venue research for potential auxiliary events.
  • Assist in coordination with F&B, branding, and planning for potential auxiliary events.
  • Support live events with onsite project management.
  • Conduct post-show analysis along with managing lead distribution and follow-up.
  • Help maintain a pre and post-event briefing document.

Parexel is a leading global biopharmaceutical services company that provides a range of services to help clients bring new treatments to market. As an Event Coordinator, you will have the opportunity to work with a talented team of professionals who are passionate about delivering exceptional events and experiences.

We are looking for a highly motivated and organized individual who is able to work effectively in a fast-paced environment. If you have a passion for events and a strong attention to detail, we encourage you to apply for this exciting opportunity.