Document Management Specialist

3 days ago

Aberdeen, Aberdeen City, United Kingdom Sword Group Full time
About the Role

Sword Group is seeking a highly skilled Document Management Specialist to join our team. As a key member of our organization, you will play a pivotal role in ensuring the efficient management of our document systems.

In this role, you will be responsible for overseeing the flow of critical documents, ensuring their accurate storage and seamless accessibility. Your meticulous attention to detail will be crucial in ensuring strict adherence to industry standards and fostering a culture of compliance within our organization.

As a Document Control Expert, you will be responsible for:

  • Updating our Electronic Document Management System to ensure documentation adheres to work instructions
  • Managing hard copy documentation on both onsite and offsite archive locations, in accordance with Document Schedules to preserve evidential information that can be sourced when required
  • Capturing and sharing high-value, final-version documentation in EDMS to preserve corporate memory and improve search and future retrieval
  • Distributing safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations
  • Seeking continuous improvements in process to improve efficiency in technical and company management system documentation
  • Tracking and managing information to establish accountability and traceability
  • Delivering front-line support for information queries to facilitate business requirements
  • Auditing controlled documents to ensure integrity and confidence in the documentation held
  • Ensuring information flow is effective between end-users and management systems

Requirements

To be successful in this role, you will need:

  • Document control knowledge and experience gained within the energy sector
  • Good written and verbal communication skills
  • Proven experience in the use of electronic document management systems (EDMS)
  • Motivated self-starter, ability to work on own initiative
  • Methodical and organized, with good attention to detail
  • Knowledge of engineering and design documentation types

What We Offer

Sword Group is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunities employer. We offer a comprehensive benefits package, including:

  • Personalized career development: We create a development plan customized to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
  • Flexible working: Flexible work arrangements to support your work-life balance.
  • A fantastic benefits package: This includes generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more.

We are dedicated to supporting our employees' professional development and well-being. If you are a motivated and detail-oriented individual with a passion for document management, we encourage you to apply for this exciting opportunity.

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