Administrative Coordinator

3 weeks ago


Antrim, United Kingdom Apple Recruitment Full time

Apple Recruitment is seeking an Administrative Coordinator – Band 3 to provide essential support within a dynamic office environment.


Role Overview:
The successful candidate will play a pivotal role in delivering high-quality administrative assistance to a team of professionals, ensuring the efficient operation of the office.
Key Responsibilities:
  • Deliver comprehensive administrative support to senior staff, including effective management of schedules and appointment coordination.
  • Perform a variety of clerical tasks, such as audio transcription, document duplication, and general office duties.
  • Produce high-quality written communications, including reports, memos, and correspondence, utilizing various documentation methods.
  • Collaborate with other clerical team members to provide mutual support and enhance departmental efficiency.
  • Prioritize and execute word-processing tasks with precision and attention to detail.
  • Facilitate meetings by providing administrative assistance, including note-taking and distribution of relevant materials.
  • Manage incoming and outgoing correspondence, ensuring timely and accurate delivery.
  • Handle inquiries via phone and email, maintaining effective communication channels.
  • Engage with external agencies and departments to address inquiries and facilitate collaboration.
  • Utilize computerized systems for data entry and retrieval, ensuring information accuracy.
  • Oversee the management of email communications, including drafting and responding to messages on behalf of management.
  • Maintain organized records, including client files and operational documentation.
  • Implement and sustain an efficient filing system, both physical and digital.
  • Respond to departmental queries via telephone, providing clear and concise information.
  • Act as a key point of contact for internal and external inquiries, ensuring effective communication with senior management.
  • Assist in managing complaints by organizing meetings and compiling responses as needed.
  • Handle petty cash transactions within the team as required.


Essential Qualifications:
1. a) 4 GCSEs (Grades A-C) including English or equivalent

Plus

  • 1 year of paid clerical experience in an office setting, including proficiency in Microsoft Office applications.
OR

b) English GCSE (Grade A-C) or equivalent

Plus

  • 2 years of paid clerical experience in an office setting, including proficiency in Microsoft Office applications.

Additional Requirements:
  • RSA/OCR Stage II Typing/Word Processing or equivalent certification.
OR

3. 1 year of experience utilizing ICT, including word processing, spreadsheets, and email.

Applicants must possess a valid UK driving license and have access to a vehicle for work purposes.


Compensation:
  • Hourly Rate: £11.67
  • Duration: 6 Months

Apple Recruitment Services operates as an Employment Agency in relation to this position and is committed to equal opportunity employment.



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