Administrative Coordinator
3 weeks ago
Apple Recruitment is seeking an Administrative Coordinator – Band 3 to provide essential support within a dynamic office environment.
Role Overview:
The successful candidate will play a pivotal role in delivering high-quality administrative assistance to a team of professionals, ensuring the efficient operation of the office.
Key Responsibilities:
- Deliver comprehensive administrative support to senior staff, including effective management of schedules and appointment coordination.
- Perform a variety of clerical tasks, such as audio transcription, document duplication, and general office duties.
- Produce high-quality written communications, including reports, memos, and correspondence, utilizing various documentation methods.
- Collaborate with other clerical team members to provide mutual support and enhance departmental efficiency.
- Prioritize and execute word-processing tasks with precision and attention to detail.
- Facilitate meetings by providing administrative assistance, including note-taking and distribution of relevant materials.
- Manage incoming and outgoing correspondence, ensuring timely and accurate delivery.
- Handle inquiries via phone and email, maintaining effective communication channels.
- Engage with external agencies and departments to address inquiries and facilitate collaboration.
- Utilize computerized systems for data entry and retrieval, ensuring information accuracy.
- Oversee the management of email communications, including drafting and responding to messages on behalf of management.
- Maintain organized records, including client files and operational documentation.
- Implement and sustain an efficient filing system, both physical and digital.
- Respond to departmental queries via telephone, providing clear and concise information.
- Act as a key point of contact for internal and external inquiries, ensuring effective communication with senior management.
- Assist in managing complaints by organizing meetings and compiling responses as needed.
- Handle petty cash transactions within the team as required.
Essential Qualifications:
1. a) 4 GCSEs (Grades A-C) including English or equivalent
Plus
- 1 year of paid clerical experience in an office setting, including proficiency in Microsoft Office applications.
b) English GCSE (Grade A-C) or equivalent
Plus
- 2 years of paid clerical experience in an office setting, including proficiency in Microsoft Office applications.
Additional Requirements:
- RSA/OCR Stage II Typing/Word Processing or equivalent certification.
3. 1 year of experience utilizing ICT, including word processing, spreadsheets, and email.
Applicants must possess a valid UK driving license and have access to a vehicle for work purposes.
Compensation:
- Hourly Rate: £11.67
- Duration: 6 Months
Apple Recruitment Services operates as an Employment Agency in relation to this position and is committed to equal opportunity employment.
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