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Supply Chain Compliance Officer
2 months ago
About the Position
At Balfour Beatty, we believe that exceptional infrastructure is just the beginning. Join our Enabling Functions team as a Subcontract Support Specialist and contribute to building a legacy of excellence.
The Subcontract team plays a crucial role in providing financial, administrative, and clerical assistance to the organization. Our mission is to ensure that our supply chain partners are compensated according to agreed terms by processing, verifying, and reconciling subcontract payment certificates.
Key Responsibilities:
As a Subcontract Support Specialist, you will be engaged in various aspects of subcontract processes across multiple operating companies, including but not limited to:
- Ensuring compliance with subcontract regulations and requirements;
- Conducting payment reviews and processing requests on a daily, weekly, and urgent basis;
- Managing subcontract rotation tasks, which include approving subcontract payment certificates, reviewing automated report outputs, and handling requests for Authenticated Tax Receipts (ATRs);
- Addressing rejections, holds, and payment/VAT issues while managing daily workflow queries;
- Ensuring timely payments to supplier accounts in accordance with established terms;
- Collaborating with procurement and business teams to resolve queries related to subcontract payments and orders;
- Responding to email inquiries from both internal stakeholders and external suppliers;
- Maintaining up-to-date process manuals;
- Assisting with research and various projects as needed.
Team Collaboration:
- Foster effective communication within the team to resolve queries promptly;
- Actively participate in team meetings and broader business discussions;
- Provide support to team members during periods of absence or high workload to meet business objectives;
- Maintain proficiency in ERP and other relevant systems.
Ideal Candidate Profile:
We are looking for individuals who possess the following essential qualities:
- Self-driven with a commitment to personal learning and development;
- Highly organized with the ability to prioritize tasks amidst high volumes of work and tight deadlines;
- Detail-oriented with a strong focus on accuracy;
- Excellent communication skills with a professional telephone manner, capable of building relationships with suppliers and stakeholders;
- Strong customer service orientation and a passion for delivering quality results;
- Ability to work collaboratively within a team environment;
- Adaptable and flexible in working across different teams as required;
- Proficient in Microsoft Excel, Word, and Outlook.
Desirable Experience:
- Progressing towards T Level 2 or other professional qualifications such as CIMA or ACCA;
- Familiarity with the Oracle ERP system.
Why Choose Balfour Beatty?
Our teams are dedicated to delivering some of the UK's most ambitious and impactful projects, contributing to the development, construction, and maintenance of vital infrastructure that supports national economies and strengthens communities.
Employee Benefits:
In addition to being part of meaningful work, we offer a comprehensive range of benefits to support your lifestyle:
- Flexible working arrangements, including staggered start and finish times, with opportunities for remote work where applicable;
- 25 days of paid annual leave (pro rata);
- Family-friendly policies, including 28 weeks of full pay for maternity/adoption leave and four weeks of full pay for paternity/partner leave;
- Pension plan, share incentive programs, volunteering leave, recognition schemes, and more.
