Senior Event Manager
2 months ago
We are seeking a highly skilled and experienced Senior Event Manager to join our team at The William Reed Group. As a Senior Event Manager, you will be responsible for managing international event programs within our 50 Best portfolios, as well as supporting the operations director in sourcing and securing venues and production agencies.
Key Responsibilities:- Collaborate with the Operations Director to select suitable venues for the delivery of 50 Best events and event agencies to build creative event concepts.
- Use task management tools to create and manage project scheduling and key milestones.
- Ensure that all events run smoothly, either by attending on the day or by 'walking through' events.
- Deliver events in their entirety as and when required by the business.
- Ensure the fulfilment of all supplier requirements onsite, such as ensuring all Audio Visual (AV) equipment is in place, overseeing registration of guests, liaising with suppliers, ensuring show is run to time, troubleshoot/problem solve, remaining on site until close, coordinate rehearsal.
- Produce, brief, manage and deliver all AV specifications, such as booking, briefing and managing event suppliers such as AV, graphics, catering and stand builder.
- Collaborate with other departments within 50 Best to advise on the event program, highlighting any potential issues.
- Oversee travel and hotel arrangements for staff, speakers and guests for relevant projects.
- Manage temporary and onsite staff for your project.
- Proof, approve, print and arrange delivery of all event marketing collateral.
- Organise signage and all event documentation.
- Book and manage talent for relevant projects.
- Sponsor liaison such as writing comprehensive operations manual for sponsors to use as a how-to guide in the lead up to the event and on site, attending sponsor meetings and organising site visits.
- Travel internationally throughout the year.
- Excellent time management skills to manage multiple events, and hands-on event experience in awards ceremony and large-scale events.
- Be able to demonstrate and have experience of managing all staff on-site at events.
- To be willing to travel internationally, as an individual and work unsociable hours.
- IT literacy, specifically including Excel, Word and PowerPoint.
- International event management is desirable but not essential.
- 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days.
- An additional day of leave for you to take on a cultural celebration day or on your birthday if you like.
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working.
- Contributory Pension.
- Life Assurance Scheme.
- Enhanced family-friendly leave pay entitlements.
- Wellbeing benefits, including: a health care cash plan, employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
- Cycle to Work Scheme.
- Electric Car Scheme.
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for The William Reed Group means that you will be joining a stable organisation that is committed to developing its employees and brands.
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