Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom Legal & General Full time
Position Overview

Are you committed to fostering a secure, efficient, and accessible environment for all? At Legal & General, we are dedicated to this mission. As a prominent player in the financial services sector, we are engaged in innovative investments that enhance the housing landscape.

With a legacy spanning over 180 years, we pride ourselves on being a leading financial services organization, recognized for our pioneering efforts in institutional investment within the housing market while delivering exceptional service and quality living spaces.

Our focus is on the Shared Ownership and affordable rental sectors, aiming to establish ourselves as the foremost private provider of affordable housing in the UK, distinguished by our commitment to service excellence and quality.

Role Summary

We are seeking an Administrative Coordinator to join our team. This role offers a competitive salary and involves providing essential reception and administrative support to facilitate the seamless operation of our office.

Your responsibilities will include collaborating with both internal and external stakeholders while assisting the Executive Team and their support staff in their daily activities.

Office Presence Requirement: You will be expected to work on-site 4-5 days a week.

Key Responsibilities:

  • Greet all visitors, maintain accurate records, and offer refreshments. Ensure that the reception area, office spaces, and meeting rooms are well-kept and stocked with necessary supplies.
  • Handle all office administration tasks, including mail, courier services, stationery, and supply orders. Process incoming mail and deliveries, including sensitive documents, and report any IT issues for resolution.
  • Oversee the onboarding process for new employees, assist with relocations, and ensure smooth transitions for departing staff.
  • Coordinate with facilities management to ensure compliance with health and safety regulations and business security protocols, arranging repairs as needed.
  • Manage purchase orders for all received invoices, request approvals, follow up with finance for timely payments, and update clients on remittance.
  • Facilitate the signing of contracts by key Executive team members, ensuring documents are signed, witnessed, and dispatched within strict timelines.
  • Take a proactive role in preparing for ISO45001 audits, including gathering mandatory documentation and addressing any issues with the relevant personnel.
  • Conduct monthly health and safety inspections to identify risks, document findings, and ensure all relevant legal and safety information is current and well-maintained.
Candidate Profile:

We are looking for individuals who possess:

  • Proven experience in front-of-house or office management roles.
  • Familiarity with workplace health and safety standards is advantageous.
  • A friendly, approachable demeanor, serving as the primary contact for a dynamic office environment.
  • Flexibility in managing projects and workloads, with the ability to adapt to evolving situations.
  • Strong teamwork skills and the ability to collaborate effectively.
  • Independence in decision-making and the ability to exercise sound judgment.
  • Willingness to undergo training to become a certified First Aider and Fire Marshal.

At Legal & General, we value performance and behavior, offering a comprehensive benefits package that prioritizes your well-being. Our offerings include:

  • Participation in an annual performance-related bonus scheme and share options.
  • Generous pension contributions.
  • Life insurance coverage.
  • Private medical insurance for permanent employees.
  • A minimum of 25 days of annual leave, in addition to public holidays.
  • Competitive family leave policies.
  • Access to an electric car scheme, allowing employees to hire a new electric vehicle through a tax-efficient salary sacrifice program.
  • Numerous discounts on our products and at various retailers.
  • Modern office spaces designed to promote collaboration and well-being.
Company Overview:

Legal & General stands as a leading financial services group and a significant global investor, recognized as Britain's Most Admired Company in recent years. We are committed to building a better society through responsible investments that enhance the quality of life for all.

Joining our team means becoming part of a welcoming culture that values diversity and collaboration. Our leaders prioritize integrity and care for your future and well-being, empowering you to develop your career and excel.

We are dedicated to inclusivity and are open to discussing flexible working arrangements and accommodations for candidates with specific needs.

If you are interested in learning more about this opportunity, we encourage you to reach out.

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