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Sales Ledger Clerk

2 months ago

Chandler's Ford, United Kingdom Saffronland Homes Full time
Job Description

Job Title: Sales Ledger Clerk

Reports to: Chief Financial Officer

Job Summary:

The Sales Ledger Clerk plays a vital role in managing the financial operations of Saffronland Homes, specifically focused on invoicing, credit control, and the overall management of accounts receivable.

Key Responsibilities:

  • Invoicing and Billing:
    • Prepare and issue accurate invoices for residents' care fees and related services.
    • Ensure all charges are correctly applied in line with residents' contracts and funding arrangements (e.g., private, NHS, or local authority funded care).
  • Accounts Receivable:
    • Monitor and maintain the sales ledger to ensure all receivables are recorded and updated accurately.
    • Reconcile accounts and investigate any discrepancies in payments or invoicing.
  • Credit Control:
    • Proactively manage debt recovery, sending payment reminders, and following up on overdue accounts.
    • Liaise with residents, local authorities, NHS bodies, and third-party funding organisations to resolve outstanding payment issues.
  • Banking and Reconciliation:
    • Process incoming payments via various channels (direct debit, BACS, cheques).
    • Perform regular bank reconciliations and ensure funds are accurately allocated to customer accounts.
  • Reporting and Analysis:
    • Generate and maintain reports on debtors and income for management review.
    • Provide monthly aged debtor reports, highlighting areas of concern and proposing actions to reduce overdue balances.
  • Communication and Collaboration:
    • Maintain regular communication with the care home managers and administrators to ensure alignment on resident fees, invoicing, and debt management.
    • Act as the point of contact for queries related to resident accounts and payments.

Requirements:

  • Previous experience in a sales ledger, accounts receivable, or similar finance role, ideally within a multi-site organisation.
  • Experience within the healthcare or care home sector is desirable but not essential.
  • Strong numerical and analytical skills with attention to detail.
  • Excellent communication and interpersonal skills for dealing with both internal teams and external stakeholders.
  • Proficient in accounting software (e.g., Sage) and Microsoft Excel.