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Executive Assistant

3 months ago

Worcester, Worcestershire, United Kingdom Workforce Staffing Ltd Full time

Job Title: Executive Assistant

Location: Worcester WR4

Salary: Up to £35,000 per annum

Hours/Days: 37.5 per week, Monday - Friday, 09:00 – 17:00, with a 30-minute lunch break

Workforce Staffing Ltd is seeking a dedicated Executive Assistant to provide comprehensive support to the HR and Finance Director. This position entails managing various administrative tasks, including email correspondence, scheduling, and legal documentation. The ideal candidate will excel in prioritizing communications and ensuring the director is informed of all pertinent meetings and appointments. Exceptional communication skills and a commitment to confidentiality are essential, as you will interact with both internal team members and external stakeholders.

Key Responsibilities

  • Managing and responding to various forms of correspondence, including emails and letters
  • Coordinating appointments and maintaining an organized calendar
  • Setting reminders for meetings, appointments, and critical deadlines
  • Overseeing the legal inbox and drafting responses as necessary
  • Assisting with corporate compliance initiatives to support organizational growth
  • Contributing to broader business projects, including sustainability efforts and HR initiatives under the director's guidance
  • Arranging travel and accommodation as required
  • Planning and organizing conferences, workshops, and seminars
  • Documenting meeting notes, preparing minutes, and distributing them to participants
  • Collaborating with colleagues and external parties as needed

Essential Skills

  • Experience in legal or insurance sectors is advantageous
  • Strong administrative and communication abilities
  • Proficient multitasker
  • Logical and analytical thinker
  • Dependable and self-driven

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