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Executive Assistant to the CEO

2 months ago

North East, United Kingdom Hays Business Support Full time
Job Title: Executive Assistant to the CEO

Hays Recruitment is delighted to be supporting Mayborn Group with their recruitment of an experienced Executive Assistant to support their executive team. Mayborn is the parent group for the well-loved brand Tommee Tippee, with their innovative and inventive baby products, they have been transforming family life for nearly 60 years. They are committed to creating brighter futures for babies and parents, and they are now looking for a dedicated Executive Assistant to join their dynamic, friendly team.

Key Responsibilities:
  1. Manage the CEO and Executive Team's diaries, resolving scheduling conflicts
  2. Arrange travel and accommodation for executives, including international travel, visas, and transportation
  3. Handle sensitive matters with confidentiality and discretion, especially those impacting global operations
  4. Coordinate and distribute monthly and quarterly board papers and agendas
  5. Liaise regularly with Senior Management team members and assist with scheduling
  6. Prepare presentations, reports, agendas, and other documents in support of organisational objectives
  7. Screen incoming calls, take accurate messages, and respond to information requests
  8. Maintain excellent communication and time management skills to meet deadlines
  9. Perform additional duties as assigned by executives, including organising team events and managing office supplies
Requirements:
  1. Minimum of 5 years of experience in an executive assistant role supporting an executive team
  2. Extensive experience in a fast-paced environment
  3. Proven ability to manage multiple diaries across different time zones
  4. Strong communication skills and professional demeanour
  5. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  6. Ability to handle confidential information with discretion
  7. Excellent organisational skills and attention to detail
Preferred Attributes:
  1. Strong business sense and ability to prioritise effectively
  2. Commitment to excellence and high performance
  3. Confident and professional interaction with people at all levels
  4. Energetic, driven, and positive attitude
  5. Team-oriented approach and service focus
  6. Ability to think creatively and act with urgency
Benefits:
  1. Pension Scheme: Stakeholder Defined Contribution Scheme with a minimum employee contribution of 4% and company contribution up to 7.5%
  2. Life Assurance: Provides an income of roughly 75% of annual pensionable salary, subject to eligibility
  3. Private Healthcare: Coverage for operations and treatments
  4. Wellbeing Health Expenses Scheme: Cash benefits for treatments such as physiotherapy, prescriptions, dental, and optical costs
  5. Cycle2Work Scheme: Save between 32% and 42% on new cycling equipment through salary sacrifice
  6. Early Pay: Instant access to earned pay via a mobile app
  7. Virgin Pulse: Online wellbeing platform for healthy behaviours, nutrition, sleep, and activity challenges
  8. Childcare Choices: Tax-free childcare scheme to help with the cost of childcare
  9. Massage and Chiropody Services: Available at HQ & Sangenic on a fortnightly basis
  10. Annual Leave: 25 days of annual leave per year on a full-time basis
  11. Flexible Fridays: Finish at 2:30 PM every Friday
  12. Relaxed Dress Code
  13. Hybrid working
  14. Company bonus scheme
Why join Mayborn?