Data Administrator
4 weeks ago
Join Total Training Provision as a Data Administrator and play a vital role in the day-to-day operations of our busy offices. As a key member of our team, you will be responsible for ensuring the accuracy and timeliness of data entry, as well as providing administrative support to our staff.
Key Responsibilities:- Input relevant data onto MIS systems to meet contractual requirements.
- Process learner documentation to meet contractual deadlines.
- Accurately input learner documentation and data into MIS.
- Data entry.
- Produce management reports from MIS system on a weekly basis.
- Provide necessary reports as and when required to other departments of the business and management.
- Liaise with colleagues and obtain relevant information in order to process learners registrations and certification.
- Support with timely and accurate processing of claims.
- Maintain timely and accurate records.
- Accurately close and store learner records securely.
- Maintain reliable and accurate learner records (electronic and paper based).
- Provide day-to-day feedback to Administrative Services Manager on contract performance.
- Provide effective IAG service with both external and internal clients/customers.
- Support with internal and external audit process within the organisation.
- Support with planning and preparation for external and internal audit.
- Ensure that training premises are well presented and meet company requirements.
- Filing and general day-to-day office administration duties as directed.
- Support staff as and when required in general admin duties such as photocopying and answering the telephone.
- Ensure that all visitors to premises and telephone callers receive welcoming, professional attention.
- Ad hoc duties requested from management.
- Used PICs or similar MIS systems.
- Experience of working in a back-office function that has a strong focus on the customer.
- IT literate.
- Committed to continuous improvement – personal and organisational.
- Analysis and evaluation of detailed information.
- Working within tight deadlines.
- Preparing and presenting information.
- Working in a change environment.
- Experience of government-funded programmes.
- Tenacious and results-driven.
- Detail-oriented but also able to see the bigger picture.
- Team-orientated.
- Organised and structured, remaining focused on priorities.
- Preparing information in report form.
- Comfortable under pressure.
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