Executive Assistant
1 day ago
Role Summary:
We are seeking a highly skilled and organized Executive Assistant to join our team at SHM LIMITED. As an Executive Assistant, you will play a critical role in supporting the CEO and senior leadership team in delivering client projects and ensuring the smooth functioning of business operations.
Key Responsibilities:
- Diary Management: Coordinate the CEO's schedule, ensuring seamless execution of meetings, deadlines, and other duties.
- Client Liaison: Liaise with clients and project team members to take requests for meetings, schedule meetings, and coordinate communication as necessary.
- Support to Senior Leaders: Provide diary support and ad-hoc personal assistance to the Head of Strategy & Client Engagement.
- Travel Arrangements: Manage client interview processes, scheduling, and maintaining trackers, and provide project leads with updates.
- Event Planning: Collaborate with operations team to organize and host office events, as needed, and research locations for external meetings.
- Administrative Support: Provide all manner of administrative assistance, including creating and maintaining tracking mechanisms and writing status reports.
Requirements:
- Administrative Experience: Proven experience in administrative roles, with exceptional organizational skills.
- Communication Skills: Excellent written and verbal communication skills, with the ability to build positive professional relationships with internal and external stakeholders.
- Technical Skills: Proficient in Microsoft Office suite, including Microsoft PowerPoint and Excel, and comfortable with or willing to learn Asana.
Preferred Qualifications:
- Language Skills: Fluency in English, with some recent experience in working directly with clients.
- Additional Language Skills: Fluency in French and/or Spanish is desirable.
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