Executive Assistant

1 day ago


Wiltshire, United Kingdom SHM LIMITED Full time
Job Description

Role Summary:

We are seeking a highly skilled and organized Executive Assistant to join our team at SHM LIMITED. As an Executive Assistant, you will play a critical role in supporting the CEO and senior leadership team in delivering client projects and ensuring the smooth functioning of business operations.

Key Responsibilities:

  • Diary Management: Coordinate the CEO's schedule, ensuring seamless execution of meetings, deadlines, and other duties.
  • Client Liaison: Liaise with clients and project team members to take requests for meetings, schedule meetings, and coordinate communication as necessary.
  • Support to Senior Leaders: Provide diary support and ad-hoc personal assistance to the Head of Strategy & Client Engagement.
  • Travel Arrangements: Manage client interview processes, scheduling, and maintaining trackers, and provide project leads with updates.
  • Event Planning: Collaborate with operations team to organize and host office events, as needed, and research locations for external meetings.
  • Administrative Support: Provide all manner of administrative assistance, including creating and maintaining tracking mechanisms and writing status reports.

Requirements:

  • Administrative Experience: Proven experience in administrative roles, with exceptional organizational skills.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to build positive professional relationships with internal and external stakeholders.
  • Technical Skills: Proficient in Microsoft Office suite, including Microsoft PowerPoint and Excel, and comfortable with or willing to learn Asana.

Preferred Qualifications:

  • Language Skills: Fluency in English, with some recent experience in working directly with clients.
  • Additional Language Skills: Fluency in French and/or Spanish is desirable.

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