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Merchandising Operations Coordinator

2 months ago

London, Greater London, United Kingdom La Coqueta Kids Full time
Job Summary

La Coqueta Kids is seeking a highly skilled and detail-oriented Senior Merchandising Admin Assistant to join our team. As a key member of our merchandising team, you will play a crucial role in supporting both merchandising and buying functions.

Key Responsibilities

Stock Management

  • Order Management: Coordinate the end-to-end process of managing orders, from supplier coordination to ensuring timely and smooth deliveries in collaboration with carriers and our warehouse team.
  • Delivery Planning: Regularly update delivery dates to maintain accurate intake planning, ensuring the business meets its stock requirements.
  • Stock Optimization: Actively manage and optimize stock levels across retail and web channels to meet the needs of all sales outlets.
  • Replenishment Coordination: Work closely with the Store Manager to develop and adjust store replenishment schedules based on stock takes, peak trading periods, and other requirements.
  • First Point of Contact: Serve as the primary contact for all stock-related queries from retail, warehouse, and customer service teams.
  • Product & Stock Updates: Keep all relevant teams informed about product launches, stock availability, and deliveries, including eCommerce, wholesale, and retail teams.
  • Wholesale Communication: Manage communications with wholesale team regarding sales orders and deliveries.

Reporting & Systems

  • Sales Reporting: Oversee the preparation and distribution of weekly sales reports, ensuring accuracy and timeliness.
  • Price Adjustments: Execute re-pricing and markdowns as directed by the Merchandiser.
  • Data Management: Maintain and update reports on a weekly, monthly, and ad hoc basis, including seasonal analysis.
  • Market Monitoring: Monitor competitor activity to identify risks and opportunities in the market.
  • System Accuracy: Ensure that all systems and key documents contain accurate and up-to-date information.
  • Sales Analysis: Support the Merchandiser in analysing sales data to inform decision-making.
  • Purchase Order Management: Create and manage purchase orders, ensuring they are processed efficiently.

Key Skills

· Demonstrate enthusiasm for La Coqueta Kids and a deep understanding of the brand's values and vision.

· Solid understanding of Microsoft Office, particularly Excel, with the ability to manipulate data and generate accurate reports.

· Strong numeracy skills and an aptitude for analysis are essential.

· Effective communication across multiple departments is critical to ensure smooth operations.

· Proficiency in Spanish is advantageous but not required.

· Ability to multitask, prioritize tasks, and manage time effectively to ensure accuracy and completeness of work.

· Be flexible and adaptable to a rapidly changing work environment.

· Approach challenges with a solution-focused mindset, driving efficiencies and improvements in business processes.