Administrative Support Specialist for Educational Institutions

3 weeks ago


Chatham, Kent, United Kingdom LT Support Full time

Position Overview: The Administrative Support Specialist will play a crucial role in facilitating the smooth operation of school activities, particularly in managing extracurricular programs.

Key Responsibilities:

  • Provide comprehensive clerical assistance to the Head of School and the Business Manager of a small, well-regarded educational institution.
  • Support the Business Manager and Head of School in delivering high-quality, efficient Human Resources and Financial services.
  • Handle financial tasks, including data entry into the school's financial management system and processing orders.
  • Assist with Human Resources functions, focusing on recruitment, maintaining employee records, and ensuring compliance with policies and operational HR practices.

Administrative Duties:

  • Update and maintain both manual and digital record-keeping systems (FMS/SIMs).
  • Manage the school calendar using Office 365.
  • Ensure compliance with the school's record retention schedule and data protection regulations, maintaining confidentiality and information security.
  • Monitor student attendance, contacting parents or guardians to ascertain reasons for absences while adhering to safeguarding protocols.
  • Respond to inquiries via phone and in-person with professionalism and support.
  • Provide necessary information and assistance to staff and students.

Qualifications:

  • Previous experience in a school administrative environment is essential.
  • Possession of an Enhanced DBS on the update service (assistance with application available).

Equal Opportunities: LT Support is dedicated to promoting equal opportunities in employment. We encourage applications from individuals with the necessary skills and qualifications, regardless of race, color, nationality, ethnic or national origin, gender, disability, sexual orientation, age, religion, or belief.



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