Project Coordinator

1 week ago

Brighton, Brighton and Hove, United Kingdom IDS Full time
Project Assistant Role at IDS

The Institute of Development Studies (IDS) is seeking a highly organized and detail-oriented Project Assistant to join its Project Management Unit (PMU). As a key member of the PMU team, you will provide administrative support to both projects and research clusters, ensuring seamless day-to-day operations.

Main Responsibilities:
  • General Administration: Maintain online filing systems, diaries, mailing lists, and contacts database, take telephone messages, and arrange appointments.
  • Cluster Administration: Book cluster meetings, arrange cluster retreats, and take minutes of meetings.
  • Administrative Support: Assist PMU colleagues and the Heads of PM with general administrative duties, provide word processing, and collate and prepare documents in accordance with IDS house style guidelines.
  • Communication: Respond to general information requests, disseminate information through email, mail, publications, and web pages.
  • Travel Arrangements: Make travel arrangements, book hotels, and inquire about visas.
  • Event Support: Participate in PMU meetings, support the organization of workshops and seminars, and other team events in close liaison with PMU colleagues.
  • Financial Support: Process invoices and expense claims.
  • Correspondence: Deal with correspondence, ensure regular liaison with other team members and external contacts, and invite people to events.

This is an excellent opportunity for someone wishing to begin their career journey in project administration and support. If you are proficient in Microsoft Office applications, comfortable managing multiple tasks, and open to acquiring new skills, we encourage you to apply.

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